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Backing Up Your Hard Drive

It can be very inconvenient and frustrating when your hard drive crashes when you need the information. There are ways to prevent catastrophic data loss and these ways are referred to collectively as “backing up”.  Backing-up means copying your files to a separate location.

Please contact the Technology Support Center if you feel you need assistance or have any questions!  610-409-3789

At Ursinus College you have a few options for backing up data. One way of doing this is the use of your network drives.

Network drives

Each Ursinus user has access to network drives listed within the "S" drive. Network drive space is not unlimited, so please restrict your back-ups to data only.  Data is usually stored in the "My Documents" folder.  If you think you need to back-up other folders, please contact the TSC. 610-409-3789

 •    The "S" drive will be listed as "ucdrives" and can be located within "Windows Explorer" or by double-clicking the "Computer" or "My Computer" icon on your Ursinus computer.  Under the "S" drive will be three directories, "Private", "Public", and "Share".

•    The "S" drive, "Private" directory (Previously the "R" drive) is a private network drive which only you have access to, and no one else can view or use. It is connected when you log in.

•    The "S" drive, "Share" directory (Previously the "M" drive) is a shared drive for use by other Faculty and/or Staff members that are in your department. Students do not have access to this drive.  Each department has department level folders that restrict access to members of each respective department.

•   The "S" drive, "Public" directory (Previously the "U" drive) is a shared drive that can be seen by and used by EVERYONE.  It is NOT a location that you should backup your files.  This directory should only be used for files that you wish to be seen, copied, used, etc., by anyone or everyone.

•    There is a limit to the amount of space usable on either of the network drives.

•    The "S" drive "Private" directory is currently limited to two gigabytes.

To back up to network drives

•    Open the folder containing the file or directory you are looking for (usually within the “My Documents” folder)

•    Find the file or directory  

•    RIGHT click on the file or directory and select “copy”

•    Now, double click on the “Computer” icon 

•    Double click on the drive you want to copy to (if copying to a network drive, the "S" drive and usually the "Private" directory) 

•    After you select the drive, right click on the directory and select “Paste”

•    When backing up, make sure you are copying FROM the My Documents folder on your computer TO the network drive.  

•    You may receive a "Confirm File Replace" warning. Click "Yes" if you want to replace your previous back up. (for windows 7 you will be asked if you want to copy and replace, don’t copy, or copy and keep both files. Select whichever option you wish to use)

•    Note: These drives are only accessible while logged into the Ursinus network   

 

Other backup options

 

Burning to CD

•    Note: Not all Ursinus computers have write capable CD drives.

•    Open the folder that contains the files you wish to backup

•    Put a blank CD-R or CD-RW in the CD rom drive

•    If you are prompted for an action, select “Open Writable CD folder”

•    If you are not, go to “My Computer” and select CD drive (On the Ursinus Laptops it is usually the “E:” drive.      

•    Go back to the files you wish to copy

•    Highlight the files

•    Drag the files to the CD window

•    When finished dragging, click on the window and select “Write these files to CD”          

•    Follow steps in CD writing wizard.            

There is also software such as Nero and Roxio Easy CD creator available, however this is the simplest way in which to use the CD burner.

 

copying to a flash or thumb drive

•   After plugging in your flash drive, a drive letter is assigned to the flash drive.  For example, if you double-click on the "Computer" icon on your windows desktop, and plug in a flash drive, you will notice that another drive appears.  The new drive usually takes the next available drive letter.  For this example, we will assume the flash drive is assigned as the "F" drive.

•    You can then back up you data similarly as mentioned above under "To Back Up to Network Drives".

•    Open the folder containing the file or directory you are looking for (usually within the “My Documents” folder)

•    Find the file or directory  

•    RIGHT click on the file or directory and select “copy”

•    Now, double click on the "Computer” icon 

•    Double click on the drive you want to copy to (in this example to the newly inserted flash drive assigned to "F") 

•    After you select the drive, right click on the drive/directory and select “Paste”

•    When backing up, make sure you are copying FROM the My Documents folder on your computer TO the correct drive.  

•    You may receive a "Confirm File Replace" warning. Click "Yes" if you want to replace your previous back up. (for windows 7 you will be asked if you want to copy and replace, don’t copy, or copy and keep both files. Select whichever option you wish to use)

 

 

If you wish to use one of these devices and would like to have our assistance feel free to stop at the Technology Support Center or call us at 610-409-3789 and we will be happy to assist you.

FORMS & RESOURCES

Blackboard Course Combine Form

Faculty and Staff Technology Resource Guide (pdf)

Student Technology Resource Guide (pdf)

STUDENT WORKERS

The Technology Support Center is staffed by technology professionals and student support staff.  Student staff work directly under the supervision of our professional staff.