grants for faculty
The Ursinus Grants Office works with faculty and staff to provide information and assistance in the grant-funding process. Along with researching funding opportunities, the grants coordinator is responsible for monitoring all grant activity as well as ensuring compliance with College and federal regulations for all sponsored programs. The goal of the grants office is to support College initiatives and faculty research and projects.
Charlene Wysocki is the Coordinator of Research & Sponsored Programs at the college. Her office is located in Bomberger Hall, Rm. 226. Hours are Monday through Friday, from 7:00-3:30, and she can also be reached at Ext. 3574, or via e-mail firstname.lastname@example.org.
If you want to learn about grants or research foundations, here are some of the top places to search:
The Federal Grants Site: www.grants.gov
The Foundation Center: www.fdncenter.org
Ten Essential Websites: www.grantservices.com/links.html
The Grants Office has access to multiple databases for researching funding organizations. Please contact the office for websites and passwords.
The purpose of these guidelines is to establish a proper flow of communication between all external and internal personnel involved in a grant-related project. The procedures are meant to aid you in receiving initial and repeat funding. Please keep in mind that foundation, government agency and corporation timelines vary. Although some funders may make their decision within weeks of submission, others take up to six months to decide. Please plan your proposal timeline accordingly. If you have any questions, please feel free to contact Charlene Wysocki, Coordinator of Research & Sponsored Programs at Ext. 3574, or via e-mail email@example.com.
First, complete the “Proposal Submission Form”. This form requires signatures of all involved parties PRIOR to proposal submission. This needs to be given to the Grants Office 10 days before your deadline! You must also complete a “Conflict of Interest" form.
Create a draft proposal, including budget, for review by the Grants Coordinator and the Business Office. The Grants coordinator can help match your proposal ideas to funders and later help decipher grant guidelines. If your grant is awarded, the Grants Office will work with you and the Business Office to follow the established system of checks and balances. This is to ensure all grant protocol is followed correctly and final reports are submitted accurately. The Principal Investigator, Business Office, and the Grants Coordinator will review the necessary items needed for reporting and acquisitions. This may be accomplished via email.
The Principal Investigator will receive a restricted fund number from the Business Office for all purchase requests.
The Business Office needs a copy of each requisition concerning the funds used for your project. (Business Office will also maintain a spreadsheet system to track all expenses related to the grant. This allows for easy evaluation of the status of the grant, and will also aid in final reporting. You will receive this monthly financial report.)
As the Principal Investigator, you will be responsible for submitting the narratives required by the granting agency.
If the grant is not funded, the Principal Investigator is encouraged to ask the funder for reviewer comments. The Grants Coordinator will then work with the Principal Investigator on any recommended editing and resubmit the grant proposal either to the same funder or other possibilities.