Associate Director of Alumni Relations 

Summary and Scope of Position:                                                                                                                 

The Associate Director of Alumni Relations, reports to the Director of Alumni Relations, and plays an integral team role in planning, coordinating, and producing the programming and events of the regional outreach of the Ursinus College National Council to develop stronger alumni and parent community.  Regional outreach includes, but is not limited to, regional chapters, affiliations, first-year student sendoffs, and travel programs.  Through a comprehensive program of structured activities, initiatives and relationship-building, incentivize alumni to add value to the school, the student experience and the network. This person will also work with regional leaders to identify and engage potential donors.  

General Responsibilities:                                                                                                                                             

The Associate Director will be responsible for cultivating, training, and retaining chapter volunteers; acting as a liaison between National Council volunteers and various College constituencies; planning and executing regional events including meetings, receptions, speaker's series, dinner and service projects; establishing effective budgets and timelines for chapter events and programs; developing communications/marketing materials necessary to foster continued volunteer interaction and participation.  

Specific Responsibilities: 

  1. Facilitate the growth and development of the National Council program.  Develop timeline and strategies to achieve goals.  Recruit area liaisons; build a pipeline to ensure strong presence over time.  Coordinate opportunities for alumni engagement in regions.  Outline and implement a calendar of regional events.  Develop systems for training, managing and stewarding regional liaisons.  Inspires them to greater levels of engagement and giving.
  2. Acting as a resource and a liaison for regional chapters and their needs from diverse sources such as the Office of Alumni Relations, Admissions, Career and Professional Development, other college departments, vendors and other external entities.
  3. Planning and producing successful regional events from concept to post-mortem including, but not limited to, meetings, receptions, dinners, freshmen sendoffs, speaker's series, and academic events within a given budget and in a fiscally responsible manner.
  4. Participates in reunion planning, manages designated classes and is a full partner with the Assistant Director of Alumni Relations during Reunion and Alumni Weekend.
  5. Manages or assists with any other programs as assigned by Director of Alumni Relations.
  6. Participates in the life of the department and the College by attending events and college activities as required.
  7. Communicates donor information to colleagues and others to ensure seamless stewardship while always respecting the need for confidentiality.
  8. Attends and participates in departmental and volunteer meetings as required.
  9. Serves as a champion of the College and of the liberal arts. 

Qualifications:                                                                                                                                                                  

The incumbent shall possess these professional and personal characteristics:

  • a bachelor’s degree
  • a minimum of 3-5 years of experience as an alumni relations professional or related experience in volunteer management or development field
  • large and small event planning experience
  • excellent oral, listening, and written communications skills
  • self motivated; creative; excellent problem solver
  • ability to set priorities, work independently and know when to consult with others
  • ability and desire to collaborate with colleagues, faculty, staff and volunteers
  • ability to travel nationally, work evenings and weekends as required
  • a valid driver’s license
  • strong commitment to the values of a progressive liberal arts college and the ability to champion them 

Competencies:                                                                                                                                                                    

The Associate Director shall demonstrate a focused and strong work ethic and strong interpersonal skills in order to cultivate leaders and manage a strong Regional Council.  The successful candidate will demonstrate the ability to collaborate with others, manage volunteers and projects.  This person will be creative and organized and have the desire to develop “best of class” regional alumni and parent programs.  The individual must have high professional aspirations and the courage to advocate for the program and the team and take risks, when necessary. 

To perform the job successfully, the candidate should demonstrate the following competencies: 

  • Sophisticated understanding of social media technologies and strong comfort level in using and applying these tools in a strategic, integrated fashion.
  • Exceptional verbal and written communication, planning and organizational skills, keen attention to detail.
  • Public speaking ability is a key success factor for this position.
  • Demonstrated creative and strategic-thinking qualities.
  • Strong interpersonal skills required; must be able to engage with high-powered alumni and faculty with poise and self-confidence.
  • Ability to set priorities and handle multiple tasks while under deadline pressure.
  • Proven ability to supervise and motivate volunteers and to work effectively with a team.
  • Demonstrated management experience desired.
  • Good judgment, diplomacy, flexibility, customer-service orientation and positive team attitude are critical to success in this role.
  • Attendance and Dependability: The employee can be depended on to report to work at the schedule time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments. 

Departmental Accountabilities:                                                                                                                 

Work collaboratively with colleagues and team members in the Advancement department and throughout the College. Participate in Advancement Department meetings and other College meetings as assigned.  

Provide support to department leadership, as needed, for priority projects. Serve in a leadership role to help educate faculty and staff about the Advancement office and its mission and goals. 

Applications:                                                                                                       

Interested candidates should send cover letter, resume and a list of three references to the Human Resources Office via email to hr@ursinus.edu. 

Ursinus College is committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students. As such, Ursinus College does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age disability, religion, sexual orientation, gender identity, veteran status, or other legally protected characteristic in any student program or activity administered by the college or with regard to admission or employment.