Forms 

Cash Advance Reconciliation Form
To be completed after receiving a cash/travel advance to submit receipts and return unspent advance monies. 
 

Check and Petty Cash Request for Accounts with Project IDs (Excel)
Use for reimbursement requests, vendor payments, and petty cash requests paid through Accounts Payable.

Purchasing Request Form (PR) (Excel)
To be completed and submitted to Purchasing Office at time of order request.

Office Basics Order Form (pdf)
To be completed and submitted to Purchasing Office at time of order request.

Vendor Selection Form (pdf)
To be completed during the bidding / selection process of purchases exceeding $5,000.00.

Item Return Form (pdf)
To be completed and submitted to Mail Services with return items.

Direct Deposit Form - (Word)
Faculty/Staff: Use this for direct deposit of payroll: new employees and changes to current direct deposit.

Direct Deposit - Students (pdf)
Students: Use for direct deposit of payroll or changes to current direct deposit.

W-4
Employee's Withholding Allowance Certificate. All new hires and changes to your federal withholding.

I-9 (pdf)
Employment Eligibility Verification-All new employees.

W-9 (pdf)
To be completed by non-Ursinus employees performing a service for the College.  This is applicable when earnings exceed $600.00.

Travel and Entertainment Expense Form
While traveling on behalf of the College for travel and related expenditures (see policy)

Summer Stipend Request Form (pdf)
To be completed by faculty requesting summer stipends for research supported by external funds / grants.

Course Release Form (pdf)
To be completed by faculty requesting course releases supported by external funds / grants.

Time and Effort Report Form (pdf)
To be completed by faculty for verification of faculty, student, and staff effort supported by external grants / funds.

Change of Equipment Notice (pdf)
To be completed by faculty/staff to report a change in equipment status.

Equipment Disposal Form (pdf)
To be completed by faculty /staff to report the disposal of equipment or fixed assets.

Deposit Form (Excel)