TIME AND EFFORT POLICY AND FORM

Click here for a printable version of the Time and Effort Policy Form.

Ursinus College Time and Effort Policy

As required by the Office of Management and Budget (OMB) Circular A-21, Ursinus College must document the percentage of effort spent on externally sponsored activity.  In order to satisfy this requirement, each Principal Investigator (P.I.), faculty member, professional employee and student* paid out of federal and state grant funds are to complete a Time and Effort Reporting Form.

Time and Effort Reporting Forms should:

  • reasonably reflect the percentage distribution of efforts expended by P.I.’s, other faculty, professional staff, and students who have worked on federal and state-funded grants;
  • be completed and signed by each P.I. and professional staff member working on a federal grant or person who has firsthand knowledge of the employee’s activities;
  • be signed and certified by the P.I.’s department chair or direct supervisor who should have firsthand knowledge of the employee’s activities;
    The Time and Effort Reporting Forms will be distributed to each P.I. at the end of each semester and summer using the following schedule:
Period Description, Start and End Dates t Business Office Distribution Dates PRINCIPAL INVESTIGATORS – Please submit reports no later than one week after the dates listed below.
Fall 09/01 – 12/31 January 15th Return signed report to the Business Office for the Fall semester. March 28th
Spring 01/01 – 05/14 June 2nd Return signed report to the Business Office for the Spring semester. September 30th
Summer 05/15 – 08/31 September 15th Return signed report to the Business Office for the Summer. November 30th

 

The forms are to be returned to the Business Office and will be maintained in their grant files. 


Printable and fillable Time and Effort Form
 

*Time and Effort Reporting Forms do not need to be completed for students or clerical staff who complete bi-weekly timesheets.

 

 For questions relating to Time and Effort policy and procedure and/or form completion, please contact the Associate Controller, Grants & Contracts via email or by phone at extension 3110.