The mission of the Inter-Greek Council is to facilitate inter-Greek relations, relations between the Greek Community and the general Ursinus community, as well as promoting a positive relationship between the Greek Community and Collegeville borough. In addition, the Inter-Greek Council will work cooperatively with the administration of Ursinus College in order to establish rules and regulations to ensure a healthy relationship between the College and the Greek Community.
Article I. Membership
Section A. Recognition
All Greek students and organizations represented at Ursinus College shall be considered members of the Inter-Greek Council.
All Greek students and organizations represented at Ursinus College will adhere to and be bound to the rights and responsibilities as described in this document.
Section B. Representation
All Greek organizations shall be equally represented and have a single vote in IGC meetings.
Section C. Organization’s Rights
The IGC fully respects the constitutions and bylaws of all organizations. Wherever this Constitution is in conflict with those regulations, the organizations’ constitutions and bylaws take precedence. However, this does not exempt any organization from the IGC’s jurisdiction when this Constitution is not in conflict with the organizations’ constitutions and bylaws.
Article II. The Executive Board
Section A. Elected Members
The Executive Board will consist of one of each of the following positions: President of Fraternities, President of Sororities, Secretary, Fraternity Recruitment Chair, Sorority Recruitment Chair, Treasurer, Social Chair, Community Service Chair, and Risk Management Chair.
Section B. Duties
The Presidents of Fraternities and Sororities shall serve as the heads of the IGC, preside over bimonthly IGC meetings, serve as liaisons between the Ursinus Administration and the Greek community, has the power to call plenary all-Greek meetings as necessary, and be present at IIR meetings (see article VI).
The Secretary shall record the minutes of any meeting of the IGC including but not limited to Executive Board meetings, plenary all-Greek meetings, and IIR (see article VI). He/she is also responsible for forwarding these minutes to each organization’s Secretaries.
The Fraternity and Sorority Recruitment Chairs shall head meetings if both Presidents are absent, aid Greek organizations in the Recruitment process by organizing events including but not limited to a “Greek 101” presentation, a “Greek Fair,” and an IGC table at the activities fair. Additionally, before Rush begins, the Recruitment Chairs may be responsible for compiling the “master Rush schedule” if asked by the administration, which would include every Rush event from every Greek organization, and distributing it to campus. Also, the Chairs shall work to organize a “Greek Orientation Event” prior to the beginning of the Rush period.
The Treasurer shall create and maintain the IGC budget; this budget shall be adopted at the first IGC Executive Board meeting of the academic year. Furthermore, the Treasurer shall maintain a record of dues and financial obligations (see Article VII). The Treasurer will be responsible for the maintenance of the IGC account in which all dues shall be deposited. Funds from the account shall only be able to be withdrawn with the signature of the Greek Advisor.
The Community Service Chair shall document each organization’s community service events, and ensure that each organization meets or exceeds the minimum required community service events. The minimum shall be set by the IGC Executive Board at the beginning of each academic year. The Community Service Chair will inform the Executive Board if an organization fails to fulfill the minimum required; the Executive Board shall determine appropriate action. The Chair will also organize a minimum of two all-Greek community service events per semester.
The Risk Management Chair shall be responsible for the organization of the AHIS (Anti-Hazing Instructional Session), which shall be mandatory for Greek Presidents, Vice-Presidents, New Member Educators, and Greek Advocates before Potential New Member Education, and strongly encouraged for Greek advisors. Additionally, the Risk Management Chair shall work with Greek Presidents and the Greek community and discuss plans for minimizing risk. The Risk Management Chair shall also work to see that every organization makes the maximum effort to have trained social hosts and have at least one registered social host per organization.
The Social Chair shall \organize at least one non-alcoholic all-Greek social event per semester. He/she shall also organize Greek Week with the help of a committee appointed by the Executive Board.
Section C. Elections
All Executive Board Positions shall be filled by a week-long election held on Blackboard or another appropriate venue in April. All current Greek students shall have one vote.
All candidates shall submit a brief statement to be posted on Blackboard during the elections. Students on academic or disciplinary probation are ineligible; the Advisor shall have the power to excuse a student from their ineligibly based on extenuating circumstances. In addition, student who plan on studying abroad for the year during which they would serve their position are ineligible to apply.
Article III. Meetings
Section A. Organization
The meeting agenda shall follow Robert’s Rules of Order.
Section B. Frequency
The Executive Board shall meet on a regular basis determined at the start of the academic year, unless circumstances warrant otherwise.
Section C. General Meetings
Following the Executive Board meeting the general Inter-Greek Council meeting will be held. At these meeting Presidents will attend and will be given ample opportunity to share upcoming events or thoughts. Members from the Greek community are invited to this meeting but only Presidents, or appointed representatives, will have a vote in any discussion.
Section D. Voting
Each organization will be able to cast a singular vote at IGC general membership meetings. Organizations may only vote if delegates are present at the time of voting, or if previously excused by the Presidents. Issues to be brought before the Presidents at the general membership meetings will be voted on previously at Executive Board meetings.
Article IV. Recruitment and Rush
Section A. Rush
A “Greek Orientation Event” will proceed Rush (e.g.: Greek Fair, Round Robin, Greek 101) .
Rush shall begin the second week of the fall semester, and continue for one week, unless designated otherwise.
Alcohol is prohibited at Rush events.
Each Greek organization shall submit their proposed Rush schedule to the IGC Advisor before the deadline specified by said person.
Section B. Bids
Bids may be distributed after rush period throughout the four days following rush at their discretion. The official bid list is to be due at 12 noon that day to the Greek advisor. The final list of New Members who have accepted their bids is due at twelve noon the day prior to the start of the NME period. Organizations may distribute bids (formal, informal, etc.) at their discretion in that four day span.
Article V. New Member Education (NME)
Section A. Eligibility
In order to be considered eligible to undergo the New Member Education process, potential New Members must: be enrolled full-time at Ursinus College as a sophomore, junior, or senior; have a minimum 2.33 cumulative GPA, follow all guidelines agreed upon by IGC and IGC Advisor; and may not be on academic or disciplinary probation, unless exception granted by Greek Advisor and administration.
Section B. Duration
The NME process shall begin the Friday following the end of Rush, and shall continue for four weeks. The NME process shall not exceed twenty hours per week.
Organizations shall not inhibit New Members’ academic work, and shall ensure that their New Members have sufficient time to carry out day-to-day activities, such as eating and sleeping.
All organizations shall adhere to applicable federal, state, and local laws as well as Ursinus College’s rules. Any organization found to be breaking these rules shall be subject to severe disciplinary action, such as the revocation of their charter. New members must be made aware of resources available to them including but not limited to: the Greek Advisor, chapter advisor, residence life, wellness, and law enforcement agents if necessary.
Section C. Responsibilities of New Member Educators and Greek Organizations
Potential New Members must be made aware of the identity of the New Member Educators prior to the commencement of the Education process.
New Member Educators must submit a detailed outline of all proposed New Member Education activities to the IGC Advisor and the organization’s advisor for approval, and NME activities are prohibited until this approval.
Every Greek student must complete the necessary anti-hazing agreements to be submitted to the IGC Advisor before the start of NME.
Failure to obtain approval of NME plans, or failure to submit all anti-hazing agreements shall result in revocation of an organization’s NME privileges.
Ursinus alumni may not be present at any NME function without the prior consent of the IGC advisor.
Article VI. Discipline
Section A. Jurisdiction
The IGC recognizes that Ursinus College ultimately holds all jurisdictions over disciplinary affairs and may sanction organizations and/or individuals as deemed necessary.
Any incident related to specific individuals and/or organizations belonging to the Ursinus Greek community will be evaluated by the College and its administration with the full support of the IGC.
Section B. The IGC Incident Review
The IGC Incident Review (hereby referred to as IIR) is a collaborative effort on behalf of Greeks and the administration enabling the Greek community to pass along organizational sanction recommendations to the Ursinus College Judiciary Board.
If the Greek Advisor or the organization in question deems it necessary to call to order the IIR, it shall be presented with the factual information pertaining to any alleged violations of Ursinus policy. Individual identities and organizations will be withheld as much as possible to protect the integrity of the process. All members of the IIR will be bound by confidentiality and known violations may result in sanctions imposed by the College.
The IIR will consist of the IGC Executive Board and the Greek Advisor. He/she will present the information to the IIR before the J-Board hearing. At this meeting the IIR will conduct an extensive review of the facts to determine an appropriate sanction recommendation to be forwarded to the head of the Judiciary Board.
If no consensus on an appropriate sanction can be reached, all of the executive board members, except for the Presidents would vote on the recommendation. Members who may be affiliated with any organization in question shall not be permitted to vote. If there is a tie, then the two Presidents would have to cast a singular tie breaking vote.
Article VII. Financial Responsibility
Section A. Dues
In an effort to strengthen the Greek community the Inter-Greek Council will levy dues so as to fund various events throughout the year and be able to provide for different activities and refreshments. The dues will be used solely for nonalcoholic events and for events which are communal in nature. The collection of dues and regulation of the Inter-Greek Council finances will be managed by the Treasurer.
Dues will be assessed on an organizational basis. Organizations will contribute either five dollars per member or one hundred and fifty total dollars, whichever is less.
Dues will be collected annually within a month following the conclusion of the New Member Education period. Therefore, dues will be assessed on the number of members in the organization following, not before the New Member Education period. The Inter-Greek Council Treasurer will contact the treasurer for each Greek organization and collect the dues from those individuals. It is understood that the responsibility from collecting dues to be paid to the Inter-Greek Council falls upon the individuals holding the treasurer position for their respective organizations.
Dues will be deposited into the Inter-Greek Council banking account. This account shall require the signed consent of the Greek Advisor for any withdraws and expenditures.
If an organization fails to pay dues they will not be permitted to vote at IGC meetings, attend IGC funded or promoted events, or participate in Greek Week, until dues are collected by the IGC Treasurer.
Dues will be used for various events designed to benefit the Greek community, ranging from Greek Week, community service events, and community building activities. Events are to be voted on at general membership meetings to ensure that there is a seventy five percent minimum approval for funding. This will allow for more accurate head counts for busses and other expenditures as well as ensuring that multiple groups will participate. Dues may also be used to subsidize different nonalcoholic Greek events when circumstances present themselves.
Section B. Budget
The Treasurer will construct a budget to be presented at the first general IGC meeting.
This budget and any further spending of IGC funds will be voted on at the general IGC membership meeting.
Article VIII. Community Service
Section A. Requirements
Each organization of the Greek community at Ursinus is required to complete two publicized community service events per semester (four per year.) These events should be documented appropriately (photographs, advisor signatures, etc.).
The community service chair for each organization is responsible for forwarding pending and active community service events each month to the IGC Community Service Chair at a date to be determined by the Chair.
The IGC Community Service chair will maintain an accurate log of these events and notify the IGC Executive Board and the President of the individual organization it fails to demonstrate progress towards meeting minimum requirements (planning, discussion, etc) following the submission of reports to the Chair. The Community Service Chair will conduct an inquiry maintaining open lines of communication with individual organizations. In the first week of every month the Community Service Chair will update the records and logs to ensure organizations are maintaining minimum standards.
An organization will be notified once if it is not satisfactorily meeting minimum standards after the monthly review by the Community Service Chair.
Penalties for organizations failing to meet minimum requirements for two consecutive months may be subject to the following sanctions as voted on by the IGC Executive Board: inability to vote at IGC meetings, attend IGC funded or promoted events, or participate in Greek Week.
Article IX. Amendments
Section A. Amending
Amendments will take effect the semester after approval.
Section B. Voting on Amendments
Amendments can be proposed by organizations at general membership meetings and will be reviewed at the following Executive Board meeting. At the Executive Board meeting the Board will vote on the amendment. If the vote gains seventy five percent of votes in favor it passes through the Executive Board and to a vote at the General meeting. At this meeting the amendment will go through another vote cast by organizations. An amendment receiving seventy five percent of the votes in favor will be added to the Constitution.
Article X. Ratification
Section A. Executive Board Voting
If the Constitution receives an eighty percent affirmative vote it shall be passed on for a vote at the general membership meeting.
Section B. General Membership Voting
If the Constitution receives the required vote at the Executive Board meeting it shall be voted on at the general membership meeting where an eighty percent affirmative vote will be required for its passage.