Student Jobs in Advancement (Alumni & Development)

alumni relations student assistant

Reporting to the Director of Alumni Relations and Advancement Outreach and the Senior Director of Alumni & Parent Programs, this position provides administrative support to the Advancement Department’s Alumni office. Duties include:

  • Creating necessary materials for homecoming and alumni weekend events including signage, preparing name tags, registration packets, and organizing the Reunion Ruby
  • Assist with college events to include Family Day (Fall) Alumni Weekend (Spring)
  • Prepare invitations lists from query through mailing; track RSVP responses; create event templates (lists of attendees; talking points, timelines, etc)
  • Mailing and copying of Alumni Weekend material including handouts and schedules
  • Assist with the day-to-operations for Alumni Relations, including invitation and data requests.
  • Assist with all activities related to regional events to include invitation, RSVP’s, event material, website maintenance guest lists and follow up.
  • Returning phone calls and/or answering phone inquiries from alumni and event guests
  • Participate in New Student Move-In Day and Welcome Week activities.
  • Assist with Philanthropy Events to include T-shirts design, giveaways, and Philanthropy Day.
  • Other work-related tasks as requested and assigned.

The anticipated time period for this position is year round and is expected to be 6 hours a week.

annual fund student assistant

Reporting to the Director of the Annual Fund, the Student Assistant supports the Annual Fund program by executing the following tasks:

•Editing and preparing documents for Phonathon training and calling
•Preparing pledge acknowledgements and pledge reminders
•Preparing other form letters for mailing
•Tracking Phonathon caller progress by entering and reporting data
•Assisting with the coordination and preparation of the student philanthropy program, to include the Student Philanthropy Council and Senior Class Gift Drive, by researching programs, preparing materials, entering data and reporting results.
•Assisting with the preparation and execution of student philanthropy events
•Maintaining Ursinus social media outlets by researching and updating information as necessary and appropriate
•Providing support for college events including, but not limited to, Homecoming, Alumni Weekend, Family Weekend, and June Orientation
•Assisting with special projects, as requested and approved, for Alumni Relations, Advancement Services and major/Planned Giving
•Clerical work associated with preparations for the Annual Fund
•Other general clerical duties as needed

Requirements:
•Familiar with Microsoft Office Products
•Dependable and punctual
•Must have good attention to detail
•The anticipated time period for this position is year round and is expected to be 6-8 hours a week.

 

student assistant, advancement OPERATIONS

Summary and Scope of Position:                                                                                        

Reporting to the Director of Advancement Operations, the Student Assistant will organize, prioritize and scan donor records into electronic form linked to Raiser’s Edge database record; assist in organization and management of paper files; as well as perform general office tasks as assigned.  

Specific responsibilities:                                                                                                               

  • Assist Advancement Services with the PaperSave initiative to digitize donor records.
  • Assist with various office mailings. 
  • Provide support for college events, including Homecoming, and Alumni Weekend.
  • Other general clerical duties as needed

Requirements:          

  • Familiar with Microsoft Office Products 
  • Dependable and punctual  
  • Must have excellent attention to detail
  • The anticipated time period for this position is spring semester 2013 and the anticipated workload is 6-10 hours a week. 

Phonathon Caller

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Phonathon Callers serve as ambassadors between Ursinus College and its many alumni, friends and parents. Their primary purpose is to contact these constituents by telephone to update information and to ask for financial support towards the Ursinus College Annual Fund. The Annual Fund supports the operating budget, including, but not limited to, scholarships, student activities, athletics, and research opportunities.
Phonathon Callers are an integral part of the fundraising and alumni relations efforts of the College. For many constituents, the phone call they receive is their only direct contact with the College (excluding printed or electronic communications) throughout the year. Professionalism, courtesy, and enthusiasm are essential both on and off the phone.
Callers are required to be compliant with the procedures of the calling room, and exercise good judgment when speaking with alumni and parents. They are also required to sign a confidentiality agreement.

Qualifications:
- Excellent oral communication skills
- Courteous demeanor on the phone
- Organized with exceptional attention to detail
- Motivated to achieve personal and team goals
- Positive, resilient attitude and enthusiasm
- Commitment to the mission and vision of Ursinus College
- Knowledge of and commitment to the mission of the Annual Fund
- Ability to work a minimum of two shifts per week
- Customer service, sales, or previous telemarketing experience is preferred

Duties and Responsibilities:
- Successfully complete caller training and hiring paperwork
- Work at least two calling shifts per week
- Arrive on time with a positive attitude
- Update prospect biographical information
- Inform prospects of campus news and upcoming events
- Acquire renewed, increased and new gifts to the Annual Fund
- Record any customer service issues and inform supervisor of any unusual circumstances
- Complete all paperwork legibly and accurately
- Show courtesy and professionalism on and off the phone
- Follow all Phonathon policies and standards
- Maintain confidentiality of prospect records and conversations

Social Media Intern 

Summary and Scope of Position:

  • Reporting to the Director of Alumni Relations, this position is responsible for all Social Media and websites associated with the Alumni Relations Office. Duties include:
  • Post on both the Alumni and Young Alumni Facebook pages.
  • Develop appropriate and creative content for the Alumni and Young Alumni Facebook pages. 
  • Research information about Ursinus College—its history, traditions and current endeavors—and use this information to create posts that engage Alumni. 
  • Photograph and post relevant images to the Alumni and their relationship with the College. 
  • Post periodic information on the Alumni Notebook, such as Alumni Love Stories. 
  • Update the Alumni section of the Ursinus Website. 
  • Ensure that all web-based outlets are current, editing as necessary. 
  • Report any and all issues or concerns involving social media to Director of Alumni Relations or the Advancement Project Coordinator. 
  • Other work-related tasks as requested and assigned.

Requirements:

  •  Comfortable and familiar with posting content and images to Facebook and blogs
  • Familiar with Microsoft Office Products
  • Strong writing and editing skills
  • Creative
  • Dependable and punctual
  • Detailed oriented
  • The anticipated time period for this position is year round and is expected to be 3-5 hours a week.

Please provide Elizabeth Burns (eburns@ursinus.edu), with a professor recommendation and a writing sample addressing the following prompt:
Create two unique Facebook posts to market and encourage alumni and young alumni (grads of the last decade) to attend Homecoming. Be creative and imaginative, remember your job is to get our alumni to read and react to your post.
Please use the following information to create your post:
NEW! GRIZZLY GALA
Cocktail Party featuring the Slippery Band
Field House, Floy Lewis Bakes Center
8:00 p.m. – Midnight
Celebrate Homecoming in style with fellow alumni, students, faculty and staff before the big game! Enjoy signature Clawsmopolitian cocktails, fierce food and grooving to the Slippery Band. Back by popular demand from the Foundry Inaugural Celebration!
Creative cocktail attire
$20 for Young Alumni (GOLDs 2003--2012)
$30 for General Alumni
Price includes all beverages and food
Advance registration is requested.

ATHLETIC DEVELOPMENT ASSISTANT

Summary and Scope of Position:                                                                                                       

This Athletic Development Assistant will assist the Senior Director of Development in creating a comprehensive plan for athletic fundraising including alumni engagement, communications, events, solicitation and stewardship for each sport.  This position will help establish key working relationships with the Student Athletic Advisory Committee (SAAC) and coaches with the goal of developing and expanding the Bruins Club.  The incumbent will work collaboratively with other members of the advancement staff to design and implement messaging, marketing materials and social media to secure support from alumni, parents and friends to achieve Annual Fund goals for all athletic segments.

Competencies:                                                                                                                                     

The student shall possess these personal and professional characteristics:

  • Ability to successfully manage multiple priorities, produce quality work, and meet strict deadlines
  • Strong attention to detail and highest commitment to accuracy and thoroughness
  • Excellent written and verbal communication skills
  • Outstanding customer service skill, ability to cultivate and maintain positive relationships with both external and internal constituents
  • Ability to exercise good judgment in handling of confidential information
  • Independent initiative as well as an ability to work collaboratively as part of a team
  • Previous experience with/on a NCAA Division III team preferred.

Work Environment:                                                                                                                             

  • Ability to sit for long periods at personal computer performing related functions
  • Must have the ability to work occasional evenings and weekends to staff events.

 

phonathon manager

Phonathon managers work with the UC Annual Giving Staff to smoothly run the Phonathon program’s day-to-day operations. They are current Phonathon callers who have shown leadership in the Phonathon room and have proven themselves as successful callers. They connect with alumni and parents, and also work as a liaison between callers and staff.
Phonathon managers are expected to continue as callers in addition to their managerial responsibilities. They are required to have previous Phonathon experience, and exercise judgment both on the phone and when managing their peers.

Qualifications:
- Ability to effectively manage peers
- Excellent oral communication skills
- Courteous demeanor on the phone and when communicating with supervisor and peers
- Organized with exceptional attention to detail
- Motivated to achieve personal and team goals
- Positive, resilient attitude and enthusiasm
- Commitment to the mission and vision of Ursinus College
- Knowledge of and commitment to the mission of the Annual Fund
- Thorough knowledge of Phonathon procedures
- Above average caller statistics preferred

Duties and Responsibilities
- Assist in recruitment and hiring of new callers
- Lead new and returning caller training
- Manage at least one shift per week
- Meet with the Assistant Director of Annual Giving biweekly
- Ensure the efficiency of each calling shift by running an introduction, answering questions, collecting and sorting paperwork
- Informally monitor callers’ phone calls and productivity, providing feedback when necessary
- Increase morale through team-building exercises and merit-based incentives
- Perform data entry of the nightly activity during the following day
- Take accountability for progress towards goals
- Show courtesy and professionalism on and off the phone
- Follow all Phonathon policies and standards
- Maintain confidentiality of prospect records and conversations
- Maintain confidentiality regarding student caller personal information
- Communicate needs, concerns, and other issues to the Advancement staff immediately

Student Assistant 

Summary and Scope of the position:

Reporting to the Director of Advancement Operation, the Student Assistant will organize, prioritize and scan donor records into electronic form linked to Raiser's Edge database record, assist in organization and management of paper files, and perform general office tasks as assigned. 

Specific responsiblities:

  • Assist Advancement Services with the PaperSave initiative to digitize donor records

  • Assist with various office mailings

  • Provide support for college events, including Homecoming, and Alumni Weekend

  • Other general clerical duties as needed

Requirements:

  • Familiar with Microsoft Office Products

  • Dependable and punctual

  • Must have excellent attention to detail 

  • The anticipated time period for this position is spring semester 2013 and the anticipated workload is 6-10 hours a weeks

YEARBOOK EDITOR-IN-CHIEF  

Reporting to the Yearbook Staff Advisor, the Editor-in-Chief of the Ruby Yearbook is responsible for overseeing the entire yearbook process.

Duties include:

  • Creating book deadlines and meeting those deadlines with the input of the publisher and Yearbook Advisor
  •  Meeting with publisher and Yearbook Advisor to discuss cover design, overall theme, the progress of and any issues with the book
  •  Hold Yearbook Staff Meetings bi-weekly
  • Coordinate photography schedules for Athletics, Faculty/Staff and Senior Portraits
  • Ensure all photos are collected prior to deadline
  • Upload photos for Section Editors use
  • Managing Section Editors
  • Ensuring they work on deadline
  • Work with section editor to develop a plausible photo schedule for Clubs and Organizations and Greek sections
  • Reviewing work of all Staff Members with the Yearbook Advisor prior to submission.

Requirements

  • Must have at least one year experience on a Yearbook Staff (high school or college)
  • Detail oriented
  • Deadline driven
  • Creative
  • Required to work 2 or 3 hours a week in the Office of Advancement. The Editor-in-Chief will be expected to complete work outside of his/her hours in Office.

The Editor-in-Chief will be compensated with a stipend, upon the successful completion of the Ruby.