Student Employment - Residence Life

Key Room Manager

General Position Description:

The Key Room Manager reports directly to the Residence Life Office and assists in the overall management of the Key Room staff and functions.  This includes, but is not limited to, oversight of the distribution and collection of room and mailbox keys, training and scheduling of staff, and serving in an on-call capacity for problems after hours. The Key Room Manager works collaboratively with the Office of Residence Life in the daily operation of the key room. The Key Room Manager is expected to complete the following duties:

  1. Maintain consistent communication with the Residence Life, Safety and Facilities Departments.
  2. Coordinate key logs and audits at the beginning, middle, and end of the semester.
  3. Supervise the Key Room Assistants with the guidance of Residence Life Office.
  4. Maintain the Key Room schedule and oversee Key Assistants’ hours.
  5. Serve in an on-call capacity regarding problems or concerns during breaks (uses personal cell phone).
  6. Work approximately 50% of the key room hours during preseason hours (NOTE: There will not be additional hourly compensation for these hours).
  7. Maintain orderly appearance of the key room.
  8. Complete and submit all paperwork in a timely, accurate, and complete manner.
  9. Assist with the completion of room inventory forms if needed.
  10. Confirm the return and distribution of all MSC keys from students who have changed residency status.
  11. Participate in a yearly evaluation process.
  12. Meet with Residence Life Office staff as needed to coordinate efforts.

Requirements, Knowledge, Skills, Abilities:

The Key Room Manager must have the ability to manage a staff and the distribution and collection of room and mailbox keys.  Previous administrative experience preferred, but not required.  Current junior standing is preferred, but not required.  The Key Room Manager is an individual who has exhibited excellence in the areas of organization, customer service, and reliability.  The Key Room Manager needs to have a basic understanding of Ursinus College policies and procedures.  

Compensation:

The Key Room Manager will be paid a salary of $2000 per year ($1000 each semester).  This will be distributed in bi-monthly checks.  Pay days will be determined by the Business Office.  

Termination/Resignation:

The Key Room Manager is expected to uphold all Ursinus policies as stated in the Student Handbook.  The Key Room Manager may return to the position the following year at the discretion of the Office of Residence Life.  This will be based upon the annual evaluation and performance review. 

Contact/ Application Information:

To apply for this position, turn in a cover letter and resume to the Residence Life Office, Myrin 3, no later than February 8th.  If you have any questions please contact Dana Pienta at dpienta@ursinus.edu or 610-409-3590. 

Van Driver

Must be registered with Liz Robb. Must be available to drive students to the Marriot Hotel to catch the shuttle to the airport for Thanksgiving and Winter Break. Also, must be flexible in terms of driving students to 30th St. Station

Key room Assistant

General Position Description:

The Key Assistant reports directly to the Key Room Manager and assists him or her in the distribution and collection of room and mailbox keys. The Key Assistant works collaboratively with the Key Room Manager and the professional staff in the Office of Residence Life in the management and daily operation of the key room. The Key Assistant is expected to complete the following duties:

  1. Maintain consistent communication with the Key Room Manager, Residence Life, Safety and Facilities Departments.
  2. Ability to show close attention to detail especially when retrieving and returning keys to the boxes.
  3. Help coordinate key logs and audits at the beginning, middle and end of the semester.
  4. Ensure delivery of excellent customer service through fast and accurate disbursement of keys.
  5. Maintain orderly appearance of the key room.
  6. Complete and submit all paperwork in a timely, accurate, and complete manner.
  7. Meet with his or her supervisor as needed to coordinate efforts.

Requirements, Knowledge, Skills, Abilities:

Key Assistants must have the ability to manage the distribution and collection of room and mailbox keys.  Previous administrative experience preferred, but not required. Current freshman - junior standing is preferred, but not required. Key Assistants are individuals who have exhibited excellence in organization, customer service, working independently.  Key Assistants need to have a basic understanding of Ursinus College policies and procedures. Ample availability during the busy weeks at the beginning and end of the semester is required (15+ hours).

Compensation:

Key Assistants will be paid a wage of $8.50 per hour. A time sheet will be completed and submitted to his or her supervisor on a bi-weekly basis. Pay days will be determined by the Business Office. Key Assistants wishing to return to their positions for the following year are based upon an evaluation and overall performance as determined by the Department. 

Termination/Resignation:

The illegal use of alcohol and/or drugs on or off campus may result in the termination of the position. Termination may result if the Key Assistant is found responsible for violating policy, on academic/disciplinary probation, or if he or she fails to fulfill any part of the Position Description and/or Agreement.

In the event the Key Assistant is terminated, he or she has the right to request an appeal and receive a hearing. An appeal, in writing, should be directed to the Director of Residence Life within three working days of written notification of termination.

Office Assistant

Hours:

1.5 hours 5 days per week
4 days – 3:30 PM – 5 PM
1 day – Noon – 1:30 PM
Tuesday’s – 1 hour in AM

Possible additional hours when needed
Requirements:

  • Reliable & punctual
  • Ability to keep confidentiality
  • Good customer service
  • Ability to follow office procedures

Job Duties:

  • Answer phones/take messages
  • Make appointments
  • Office type work i.e. large mailings, collating, photo copying

Starting Date:
Starting date – August 27, 2012 (approximately)

 

International Student Ambassador

Two positions available. The International Student Ambassadors organize International Student Orientation in late August and mid-January for first-year International students and Foreign Language Teaching Assistants (FLTA’s). The International Student Ambassadors help the International students and FLTA’s feel welcomed by the Ursinus community and adjust to American culture.

Qualifications:

  • Must be in good academic standing (2.75 GPA)
  • Must have international experience
  • Good organizational and administrative skills
  • Great communication skills
  • Flexibility
  • Reliability and commitment
  • Initiative to work independently
  • Current driver’s license

Job Description:

The International Student Ambassadors are responsible for:

  • Coordinating the International Student Orientation Coordinate e-mail correspondence over the summer with International Students
  • Create and present workshops that deal with culture shock and an introduction to American culture
  • Creating and administering a tour of Ursinus campus including administration offices, Wellness Center and student service offices
  • Arranging bank account set up and insurance presentation
  • Shopping trip to purchase necessary items for their residence hall room
  • Planning fun activities – i.e. trip to the King of Prussia Plaza, outlets, bowling, movies, etc.
  • Using public transportation for a trip to Philadelphia
  • Transporting students to campus from Philadelphia International airport
  • Arranging transportation during the academic year as needed.
  • Being on call from August 15th to 1st day of classes
  • Planning and conducting educational and social events throughout the fall and      spring semesters
  • Serving as a mentor to the International students
  • Monthly meetings with the Director of First-Year Programs and the International Student Advisor.

Salary:

$500 stipend in 4 installments for each Ambassador.

The application form is available online here. Applications need to be submitted by March 29, 2013.

Student Life Webmaster Associate

Departments: Leadership Development & Student Activities, Multicultural Services, Residence Life, UCARE and the Wellness Center
Supervisor: Sheena Posey
Work Location:
Varies
Hours:
8-10 hours/week

QUALIFICATIONS

  •  People Oriented- You enjoy helping people
  • Excellent Verbal and Written Communication Skills- You love to write & share your ideas
  • Net Savvy- You utilize, understand and are captivated by webpage designs
  • Ability to show close attention to detail, take initiative, follow directions & be creative

DUTIES

  • Work in consultation with the college’s website coordinators and other staff members to edit the content of each Student Life webpage
  • Assist with maintenance of the each Student Life department webpage
  • Stay current and identify new opportunities and technologies which would be appropriate for each department
  • Prepare relevant questions and conduct office interviews
  • Other marketing duties as assigned

EXPECTATIONS

  • Maintain a weekly schedule (self-monitoring your hours)
  • Notify supervisor if not able to work scheduled hours
  • Be on time and perform duties responsibly and professionally
  • Be friendly and courteous to all- in person and on the phone
  • Exhibit respect and professionalism
  • Be self-motivated

BENEFITS

  • Fun working environment
  • Develop substantive skills and experience
  • Learn webpage design information for personal use and future career goals

 

Summer Resident Advisor

RESPONSIBILITIES
There will be three (3) Summer Resident Advisor positions available. All Summer RAs will reside in Richter/North and will work collaboratively with Summer Fellows and other students working on-campus over the summer. Summer RAs will be responsible for all students residing in Richter/North. They will also be assigned one Internship opportunity (Freshmen Housing, Fall RA Training, and Upperclass Housing) within the Residence Life Office. Below are some responsibilities of a Summer RA:
• Know, adhere to, and interpret all college policies
• Oversee community development efforts by collaboratively facilitating two social programs each week
• Serve on the campus RD Duty rotation
• Handle conflict and disciplinary situations that arise, and document appropriately
• Prepare the hall for student arrivals and departures by assisting with room inventory forms, key audits, etc
• Work in the Residence Life Office and/or Key Room as necessary. Help coordinate key disbursement for summer students and outside groups residing on campus
• Assist with the June Orientation programs on June 6th and 7th
• Meet at least once every two weeks with Summer RD, Reese Rechnitz
• Check and address facilities concerns regularly
• Other duties as assigned by the Residence Life staff

INTERNSHIPS
This year, each Summer RA will have an “internship” within the Residence Life Office in addition to the above outlined responsibilities. The goal of the internships is to provide a focus and specialization for your work in the office. These internships offer a broader experience through exposure to different housing and residence life operations working with professional staff members. Summer RAs will provide a valuable contribution to our department and staff through their specific internship.
• The First Year Housing Intern will have the opportunity to work closely with Reese and incoming students by assisting with June Orientation, residence life-related questions, and housing assignments. This assignment requires patience in answering similar/basic questions, knowledge of the first-year areas and policies, and attention to detail.
• The Upperclass Housing Intern will work with Kelvin and Dana to manage vacancies and waiting lists in upperclass areas on campus. This will include contacting students via phone and email to discuss openings on campus, alternate openings in suites, and consolidation opportunities. It requires attention to detail and strong communication skills.
• The RA Training Intern will assist the entire professional staff with the development and planning of Fall RA Training. Kelvin and Dana are directly overseeing this project, but all staff will meet and assist with design and implementation. This position requires creativity, the ability to see the big picture, and critical thinking about the purpose and priorities of our ten-day training program.

REQUIREMENTS
• Ursinus College student in good academic and social standing
• A minimum cumulative grade point average of 2.50
• Availability from May 15th-August 17th (Summer RAs will be called upon to assist with important summer housing events as needed, i.e. Summer Fellows & Freshmen Orientation)

COMPENSATION
A Summer Resident Advisor will receive a single room and a $2,000 stipend. In addition, two weeks of vacation (as arranged with other staff members’ schedules) are guaranteed.

APPLICATION PROCESS
Interested students should complete and submit an application, available in the Residence Life Office, no later than April 1, 2012. The Residence Life staff will conduct interviews and make final decisions by April 22, 2012.