Student Event Planning Form Please complete the form below before meeting with a Student Engagement Leadership Consultant (LC). If you are just planning a one-time or weekly meeting for an approved organization, you do not have to fill out this form. required text field Activity Name* required textarea field Description of Activity* required textarea field Description of Alternate Plan* Please include a detailed description of the alternate plan of activity if it must go remote or if an outdoor activity needs to be moved indoors. The plan can also be to cancel or postpone the activity. required date field Activity Date* date field Alternate Date or Rain Date (if one is suitable) required text field Activity Duration (Start and End Time)* Please include the start time and end time for this activity. text field Set-up and Break-Down Time Please list the amount of time needed for activity set up and break down required text field Preferred Location* In order to book a location, student organizations/clubs are required to meet with a Leadership Consultant (LC) before placing a space request through EMS or the College Events Office. text field Alternate Location (if one is suitable) required select menu field Who is invited to participate?* Please select one response. Organization or club members only All students All students, faculty and staff required text field What is the expected number of participants?* required checkbox field What campus support services will you need?*Please check all that apply. Tables and chairs Microphones, speakers, additional A/V support Catering Custodial Services Safety/Crowd Control Existing resources in activity location required text field Group, Club or Organization Name* required text field Lead Activity Organizer Name* required e-mail address field Lead Activity Organizer Email* required text field Lead Activity Organizer Cell Phone Number* required textarea field Name(s) and Cell Phone Number(s) of Additional Activity Organizer(s)* Please list names and cell phone numbers for additional activity organizers involved in the planning and execution of this activity. If you are the sole organizer type N/A. required text field Group or Organization Advisor’s Name* If the group or organization does not have a formal advisor please include information for the faculty or staff member supervising this activity. required e-mail address field Group or Organization Advisor’s Email:* required checkbox field Are there additional groups, organizations, or clubs involved in planning and supporting?* Yes No textarea field Please list the additional groups, organizations or clubs involved in planning and supporting. (if applicable) header field Additional Activity Information textarea field Is this a fundraiser? If so, for who? select menu field Will you charge admission/fees? Yes No required text field What is your budget for this event?* paragraph field Important Note: A small amount of funding for student activities is available. If you would like this activity to be considered for funding please complete the section below. textarea field Please provide a detailed budget for this activity, including a breakdown of costs and a purchasing plan. Example: 30 Phillies tickets x 50 tickets = $1500 +$300 for bus = $1800 total for event. Tickets will be purchased from Group Sales via credit card. Bus will be ordered from Metz' and invoiced. Link (required) Last modified on Sep. 22nd at 3:16pm by Erin Hovey.