Event Plan Proposal for Students Please fill out the below form before meeting with a Leadership Consultant in Student Activities. If you are just planning a one-time or weekly meeting for an approved organization, you do not have to fill out this form. required text field Event Name:* required text field Sponsoring Group/Club/Organization:* required text field Lead Planner’s Name:* required e-mail address field Lead Planner’s Email:* text field Group Advisor’s Name: e-mail address field Group Advisor’s Email: text field What campus groups/organizations/clubs are involved in planning and supporting? text field What (if any) off campus groups/organizations/clubs are involved in planning and supporting? textarea field Additional contacts and planners within the planning group (names, email, phone #’s) required text field Who is invited to participate?* text field How many people are you planning to have attend from Ursinus? text field How many people are you planning to have attend NOT from Ursinus? required textarea field Event Description:* textarea field What are your goals for this event? required date field Date* text field Start and End Time text field Set-up and Break-Down Time text field Alternate Date (if one is suitable) text field Rain Date (if one is suitable) text field Preferred Venue text field Alternate Venue (if one is suitable) required textarea field Logistics: (What campus support will you need? Tables and chairs? Catering? Audio? Visual? Custodial? Parking? Safety? Crowd Control?)* textarea field Outside Vendors: (Equipment, Performers, Speakers, etc.) text field Number of Volunteers Needed text field How will you recruit volunteers? text field Is this a fundraiser? If so, for who? text field Who will be responsible for collecting money? text field Do you have a budget? text field Will you charge admission/fees? text field Will your event include minors (under 18 years old)? text field Will you serve alcohol? Link (required) Last modified on Dec. 19th, 2019 at 10:17am by Tessa Narins.