Event Plan Proposal for Students Please fill out the below form before meeting with a Leadership Consultant in Student Activities. If you are just planning a one-time or weekly meeting for an approved organization, you do not have to fill out this form. Event Name:* Sponsoring Group/Club/Organization:* Lead Planner’s Name:* Lead Planner’s Email:* Group Advisor’s Name: Group Advisor’s Email: What campus groups/organizations/clubs are involved in planning and supporting? What (if any) off campus groups/organizations/clubs are involved in planning and supporting? Additional contacts and planners within the planning group (names, email, phone #’s) Who is invited to participate?* How many people are you planning to have attend from Ursinus? How many people are you planning to have attend NOT from Ursinus? Event Description:* What are your goals for this event? Date* Start and End Time Set-up and Break-Down Time Alternate Date (if one is suitable) Rain Date (if one is suitable) Preferred Venue Alternate Venue (if one is suitable) Logistics: (What campus support will you need? Tables and chairs? Catering? Audio? Visual? Custodial? Parking? Safety? Crowd Control?)* Outside Vendors: (Equipment, Performers, Speakers, etc.) Number of Volunteers Needed How will you recruit volunteers? Is this a fundraiser? If so, for who? Who will be responsible for collecting money? Do you have a budget? Will you charge admission/fees? Will your event include minors (under 18 years old)? Will you serve alcohol? Link (required) Last modified on Aug. 29th, 2017 at 12:22pm by Taylor Manferdini.