External Camp/Conference Inquiry Form The office of protocol and special events supports initiatives that enhance the college’s reputation, reach, and impact, especially those that involve the presence of the president, board of trustees, and the overall visibility of the college. Ursinus welcomes inquiries for camps, conferences, and clinics throughout the year. Interested parties are encouraged to complete the inquiry form*. Our staff will provide status updates within two weeks of submission. Please note that inquiries are subject to facility and staff availability. Requests made with less than two weeks’ notice will not be considered. *If you are requesting to rent our facilities for an event or performance, please complete our External Facility Rental Inquiry Form. All fields marked with asterisk (*) are required. name required text field First Name* last_name required text field Last Name* email_address required e-mail address field Email address* phone_number required text field Phone Number* organizationgroup_name required text field Organization/Group Name* eventprogram_name required text field Event/Program Title* program_type required select menu field Program Type* Camp/Clinic (day only) Camp/Clinic (residential only) Camp/Clinic (day and residential) Conference (one day) Conference (multi-day) Other (one day) Other (multi-day) eventprogram_description required textarea field Program Description* proposed_date_and_time required date/time field Proposed Start Date and Time* at proposed_end_date_and_time required date/time field Proposed End Date and Time* at proposed_facilities required checkbox field Requested Facilities*Please check all that apply Academic Classrooms and Labs Dorms/Residence Halls Athletic Facilities (indoor) Athletic Fileds (outdoor) Dining Hall Access Banquet Facility Other anticipated_attendance_amp_aud required textarea field Anticipated Attendance & Audience* additional_services required checkbox field Additional Services*Do you anticipate needing any of the following services No - additional needs Catering - Reception Menu w/alcohol Catering - Reception Menu without alcohol Catering - Lunch Menu Catering - Dinner Menu Catering - Other Microphone(s) Music & Speakers Projection (Slideshows) Additional furniture (tables, chairs, etc.) Golf cart rental On-site staff can_you_provide_a_certificate required select menu field Can you provide a certificate of insurance that meets our CGL and Umbrella Liability* View our requirements: https://www.ursinus.edu/live/files/3977-standard-insurance-requirements Yes No Unsure please_expand_on_your_organiza required textarea field Please expand on your organization/business insurance coverage* any_additional_information_you textarea field Any additional information you would like to provide how_did_you_hear_about_us_phon required select menu field How did you hear about us? (phone, email, website, etc.)* If an individual referred you, please provide their name Website Social Media E-newsletter Word of Mouth Organization/Business (PV Chamber of Commerce, VFTCB) Publication (brochure, magazine) Other if_someone_referred_you_please text field If someone referred you, please provide their first and last name. Link (required) Last modified on Apr. 2nd at 11:07am by .