June 10, 2019
PURCHASE ORDERS, INVOICES & CHECK REQUESTS:
- For a purchase order to be charged to the fiscal year ending on June 30, 2019, the item MUST BE RECEIVED on or before Friday, June 28, 2019.
- Invoices and check requests to be charged to FY2018-19 must be received in the Business Office no later than noon on Tuesday, July 16, 2019. Invoices received after that date will automatically be charged to the 2019-20 fiscal year.
URSINUS CREDIT CARD STATEMENTS are available on-line through the JP Morgan SmartData system. IRS regulations require that proper documentation for business expenses be provided on a timely basis. June statement charges will be applied to the 2018-19 fiscal year. Kindly review and code your expenses, submit applicable receipts, and have them approved in the on-line portal by Friday, July 12, 2019. Please contact Suzanne Tennity (ext. 3274) with any questions or concerns.
PREPAID EXPENSES: Expenses to be paid on or before June 30, 2019 for services to be provided after July 1, 2019 will be charged to FY 2019-20. The Business Office reviews all submitted invoices and check requests. If the item is applicable to the 2019-20 fiscal year, it will be charged to that year.
BUDGET REPORTS for fiscal year 2018-19 may be viewed on-line at any time. As we approach the close of the year, please ensure expenses are within your approved budget. Also, please note that budget reports will not be considered final until after the annual audit is concluded, which is typically the latter part of September. The Business Office will communicate when reports are finalized. Those reports will reflect full year activity, as well as any adjustments resulting from the audit.
Thank you, in advance, for your attention to these importance dates and procedures. Please contact Controller Marianne Lozinak with any questions.