As we will soon end the fiscal year, this message contains procedures and deadlines for various Business Office processes surrounding June 30, 2020.
PURCHASE ORDERS, INVOICES & CHECK REQUESTS
- For a purchase order to be charged to the fiscal year ending June 30, 2020, the item MUST BE RECEIVED on or before Tuesday, June 30, 2020.
- Invoices and check requests to be charged to FY2019-20 must be received by the Business Office no later than noon on Tuesday, July 14, 2020. Invoices received after that date will automatically be charged to the 2020-21 fiscal year.
URSINUS CREDIT CARD STATEMENTS are available on-line through the JP Morgan SmartData system. IRS regulations require that proper documentation for business expenses be provided on a timely basis. June statement charges will be applied to the 2019-20 fiscal year. Kindly review and code your expenses, submit applicable receipts, and have them approved in the on-line portal by Tuesday, July 14, 2020. Please contact Suzanne Tennity with any questions or concerns.
PREPAID EXPENSES: Expenses to be paid on or before June 30, 2020 for services to be provided after July 1, 2020 will be charged to FY2020-21. The Business Office reviews all submitted invoices and check requests. If the item is applicable to the 2020-21 fiscal year, it will be charged to that year.
BUDGET REPORTS for fiscal year 2019-20 may be viewed online at any time. As we approach the close of the year, please ensure expenses are within your approved budget. Also, please note that budget reports will not be considered final until after the annual audit has concluded, which is typically in early October. The Business Office will communicate when reports are finalized. Those reports will reflect full year activity, as well as any adjustments from the audit.
Thanks, in advance, for your attention to these important dates and procedures.