Committee Descriptions

Academic Council
The council discusses the academic program of the college and related issues, receives for its evaluation proposed curriculum changes, and reviews the college curriculum. It may make suggestions to academic departments and programs, and makes recommendations to the faculty as a whole through monthly reports.

Membership:

  • The President (ex officio)
  • The Dean of the College (ex officio)
  • 8 elected faculty members, 2 from each division and 2 at large members from different divisions
  • 2 student members selected by USGA

Chair: The Dean of the College

Academic Standards and Discipline Committee
The committee reviews students’ academic records, and decides or recommends retention, probation, dismissal, and reinstatement of students. The committee interprets academic policy and makes decisions regarding students attending other institutions, including studying abroad, and other related matters referred to it by the Dean.

Membership:

  • 5 ex officio members:
    • A representative from the Office of the Dean of Students
    • The Dean of the College
    • An Associate Dean
    • The Registrar
    • The First Year Student Coordinator
  • 6 faculty members:
    • 3 elected faculty, one from each division
    • 3 appointed faculty, one from each division

Chair: the Dean of the College.
All members are to have voting rights.

Subcommittee on Academic Discipline
The subcommittee gathers evidence and considers testimony in charges of academic dishonesty. The subcommittee deliberates and judges guilt or innocence in such cases, in accordance with the provisions in the Ursinus College Student Handbook and in the Ursinus College Faculty Handbook (see Academic honesty/dishonesty).

Membership:

  • The 3 elected faculty on the parent committee
  • Alternate members may be chosen from the faculty at large by agreement of the parties
  • 2 student members to be selected by the USGA

Chair: to be selected by the subcommittee from within the subcommittee.

Appeals Committee
The Committee acts under procedures established in Appeals Procedure of the Ursinus College Faculty Handbook.

Membership:

  • 2 administrators appointed by the President
  • 3 elected tenured faculty, one from each division
  • 3 elected alternative faculty members, one from each division and not from the same department as regular members; open only to tenured faculty

A member of the committee who is in the department of or has served on the Faculty Review Committee of a faculty member under review may not participate in the review in question. In such cases, the elected alternate from the same division will participate in the review. If the alternate also has a conflict of interest, because they are of the same department or served on the faculty review committee, a replacement will be chosen from former committee members from that division. A list of former members of the committee will be kept, and the most recent members will be asked to serve first. Reverse chronological order will be used to identify an available and willing replacement. In all cases, replacements of divisional members must be from the same division.

Faculty who currently serve on the Promotion and Tenure Committee are excluded from nomination to the Appeals Committee and will not be eligible for nomination until at least one year after they leave the Promotion and Tenure Committee. In no case may faculty review an appeal of a case they reviewed while a member of the Promotion and Tenure Committee.

Chair: to be selected by the committee from within.

Arts and Lectures Committee
The Arts & Lectures Committee supports the curricular and co-curricular programs of the College and supports the artistic and intellectual life at Ursinus. It promotes an interdisciplinary approach that enhances, enriches and supports academic offerings and encourages a diversity of perspectives, opinions, and aesthetic pursuits. Lectures and performances are available to the broader public and add a cultural and educational opportunity for the greater community.

Requests for Proposals will be announced each spring for planning the following year’s Arts and Lectures Programs. The Committee reviews proposals, makes recommendations to the Dean regarding proposal funding and administers the programs funded through the Office of Academic Affairs. Based on availability of funds the committee may review proposals for smaller requests throughout the academic year. The Committee supports proposals submitted by departments and individuals. The Committee may collaborate with departments and programs to support funding for events.

The committee will review candidates for the Distinguished College Lecture Series including the holder of the Davis Chair for Judeo-Christian Studies, the Wright Lecture on Middle Eastern Studies and others. Recommendations will be made to the Dean working with the Office of Institutional Advancement.

Proposals for speakers and performers are evaluated for intellectual or artistic impact and how they will support other programs on campus. The Committee meets regularly to review proposals, plan the offerings and identify potential themes for succeeding semesters. The Committee is encouraged to develop and support linkages among events in order to build audience interest and appeal. The Committee responds to immediate requests for departmental speakers or opportunities that could be funded during semesters. The Committee selects programs that will appeal to a variety of members of the community, seeking a balance between larger and more expensive programs and smaller ones that will serve a more limited audience.

The arts and lectures budget is under the supervision of the Office of Academic Affairs and the VPAA.

Membership:

  • 5 faculty, 3 elected; one from each division, 2 appointed by the Dean.
    If none of the elected divisional members represent the arts on campus, at least one of the appointed members must be from the Arts (art and art history, music, theater, dance, or creative writing)
  • 2 students appointed by student government
  • 7 ex-officio members:
    • Dean’s Office representative
    • Student Affairs representative
    • Administrative Assistant in charge of the Master Calendar
    • College Chief Communication Officer or designee
    • Advancement Director or designee
    • Berman Museum Director or designee
    • Events Coordinator

Chair: The faculty members on the committee will elect a chair from among the elected faculty members.

Campus Planning and Priorities Committee (CPPC)
The Campus Planning and Priorities Committee is the principal focus of the campus community for institutional planning. It advises the President of the College on major issues of institutional significance. It develops long-term goals and reviews strategic plans for achieving these goals. Specific duties include strategic plan formation and oversight, and review of requests for tenure-track positions. Because Ursinus strives to function as a collegial community, the planning process is informed by the insights, thoughts, and concerns of the various elements of the community. To this end, the CPPC may solicit information from various College constituencies. On behalf of the CPPC, the President makes regular reports to the faculty and to other College assemblies.

Membership:

  • The President
  • 5 administrators, including the Dean of the College
  • 5 elected faculty members, one from each division and two at large from different divisions
  • 2 student members selected by the USGA

Chair: the President

Faculty Affairs Committee
The Faculty Affairs Committee is a forum for constructive dialogue between faculty and administration on matters relating to the faculty within the context of the needs of the institution. The administration seeks the advice of this committee on policy changes affecting faculty and the committee brings concerns of the faculty to the administration. The committee works together to communicate policy changes that have an impact on faculty. While considering budgetary implications of its advice, the Faculty Affairs Committee advises the Campus Planning and Priorities Committee and the President on long-term priorities in the areas of faculty hiring, salaries and benefits. The committee will also review and discuss current budgetary plans related to faculty salaries and benefits.

The committee is responsible for forming a subcommittee of faculty to serve on the Defined Contribution Retirement Plan Committee. Appointees will be selected by the Faculty Affairs Committee, in consultation with the current members of Defined Contribution Retirement Plan Committee, from among nominations for appointment solicited by the Governance Committee. The usual process for obtaining nominations for appointment will be followed by the Governance Committee.

Membership:

  • President of the College (ex officio)
  • Vice President for Finance and Administration (ex officio)
  • Dean of the College (ex officio)
  • 3 elected faculty, one from each division

Chair: to be selected by the committee from within.

Faculty Development Committee
The committee will act as an advisory committee to the Dean of the College and the President in monitoring the College’s program in faculty development and recommending changes (See Faculty Development Program of the Ursinus College Faculty Handbook). It will have the specific responsibility of receiving and reviewing proposals from faculty, and making recommendations to the President on individual requests for grant support, sabbatical leaves and release time. The committee is encouraged to take the initiative in identifying areas of need that may be addressed by specific faculty seminars.

Membership:

  • The Dean of the College (ex officio)
  • 5 elected faculty
  • 1 from each division
  • 2 at large members from different divisions

Chair: the Dean of the College

Faculty Meetings Committee
The committee meets regularly to plan the agenda for faculty meetings, coordinating its activities with appropriate administrators and administrative staff to ensure that the agenda is distributed to faculty in advance of the meeting. The committee collects and disseminates reports from standing committees, scheduling regular reports by these committees for discussion in faculty meetings. The committee also arranges for reports from the President, Deans and top administrative officers, including the Vice President for Finance and Administration, the Vice President for Enrollment, the Vice President of Advancement, the Chief Information Officer, the Director of Campus Safety and the Director of Athletics, to be presented for consideration at faculty meetings. The committee arranges new business, coordinates announcements and solicits suggestions from the faculty, staff and administration on issues for special consideration at upcoming faculty meetings.

Membership:

  • The Dean of the College (ex officio)
  • Parliamentarian (ex officio)
  • Secretary (ex officio)
  • 5 elected faculty members:
    • Chair
    • Vice Chair
    • 3 faculty members, one from each division

Governance Committee
The Governance Committee solicits nominations for committees and conducts elections; engages in a periodic review of the College’s committee structure, offering recommendations for improvement as needed; and works with the Dean’s office to update the Faculty Handbook annually.

Members of the committee work to solicit nominations for standing committees, for faculty secretary, and for faculty representatives to Board committees. The committee works to cultivate committee service across the College by developing and maintaining a database of faculty members on standing committees, by communicating with department chairs to solicit nominations, and by meeting with new faculty during their first year.

The Governance Committee annually appoints a subcommittee of its members to work collaboratively with the Dean (or a representative from the Dean’s office) on annual reviews of the Faculty Handbook and make recommendations to the Faculty as appropriate.
Every five years, the Governance Committee will appoint a subcommittee of its members to review the existing committee structure and offer recommendations for improvement if needed.

Membership:

  • 6 elected faculty, 2 from each division, from different departments

Chair: to be selected by the committee from within.

International Education Committee
The International Education Committee recommends policy and priorities for international programs and initiatives. It considers ways to propose new international education initiatives and enhance existing ones, gathers information for purposes of assessment and program evaluation, and seeks innovative ways to integrate the international experience in the academic and cultural life of the campus community. It also assists in the administration of international programs, including the review of study abroad and special funding applications.

Membership:

  • 5 ex officio members:
    • A representative of the Dean of the College
    • The international student and study abroad adviser
    • The Ambassador-in-Residence
    • The director (or an assistant director) of Residence Life (voice, no vote)
    • A representative of the Admissions Office (voice, no vote)
  • 5 faculty members
    • 3 elected faculty members, one from each division
    • 2 appointed faculty members (at large)
  • 3 student members selected by USGA
    • 2 who have participated in an Ursinus-approved semester or academic year study abroad program
    • 1 who holds an F-1 visa

Chair: the representative of the Dean

Library and Information Technology Committee
The committee advises and guides the Chief Information Officer (CIO) and the work of the Library and Information Technology department (LIT or Library & IT), on matters related to supporting the academic mission through library resources and services, information technology resources and services, and event support services. In particular, LITC will focus on information literacy, digital literacy, instructional technology, digital humanities, and student/faculty/staff use of technology; on the infrastructure supporting those uses; and on the development and execution of overall strategies, standards, and tactics of the Library & Information Technology department.  More broadly, the committee will make recommendations relevant to the ways in which instructional and event spaces throughout the campus, including the Myrin Library building, support the academic mission of the college.  While the committee may be consulted on the college’s application of significant administrative systems (especially as they support and interact with faculty and students), those decisions will be guided largely by administrative leaders in key departments and the institution as a whole.

The committee will also provide advice on the annual Library & IT budget requests and annual project plans and will help develop plans for how the committee will gather additional information from the campus community, and respond to that feedback.

Membership:

  • 3 ex officio members:
    • The Chief Information Officer
    • 2 members of the LIT department selected by the CIO (voice, no vote)
  • 4 elected faculty members, one from each division and one at large
  • 2 elected staff members to be filled by the staff assembly
  • 2 student members selected by the USGA

Chair: to be selected by the committee from among the elected faculty on the committee.

Other members of the LIT organization will attend meetings as regular or occasional resources for discussions of particular issues.  Agendas will be developed jointly by the Committee Chair, the CIO, and the members of the committee.

Outcomes Assessment Committee

The committee consults with departments to design and administer assessment strategies. At a college-wide level, the committee reviews the efficacy and appropriateness of assessment measures with the Director of Institutional Research, assists in interpreting data from these measures, and communicates results to campus constituencies. The committee recommends priorities for program assessment to the Dean of the College, Academic Council, CPPC and/or appropriate committees to be considered in formulating future plans and policies for the college.

Membership:

  • The Dean of the College (ex officio) or designee
  • The Dean of Students (ex officio) or designee
  • Vice President for Finance and Planning (ex officio) or designee
  • 3 elected faculty members, one from each division
  • 3 student members selected by USGA, one sophomore, one junior, one senior

      Chair: to be selected by the committee from within

Promotion and Tenure Committee
The committee makes recommendations to the President regarding re-appointments, promotion, and tenure of tenure-line faculty members, based on individual performance and upon departmental and college-wide needs and standards.

Membership:

  • President of the College (ex officio), voice but no vote
  • Dean of the College (ex officio), voice but no vote
  • 3 elected tenured faculty, one from each division
  • 1 at-large position open only to tenured faculty
  • Members of the Appeals Committee cannot serve concurrently on the Promotion and Tenure Committee

A member of the committee who is in the department of or has served on the Faculty Review Committee of a faculty member under review may not participate in the review in question. In such cases, the Dean of the College will consult with the remaining members of the committee to appoint a temporary replacement. Replacements of divisional members must be from the same division. When possible, former members of the committee should be selected.

Chair: to be selected by the committee from among the elected faculty on the committee.

Student Achievement in Research and Creativity
The committee supports student scholarship and achievement, which may include research, publication, performance, exhibition, or other activity appropriate to the discipline. Committee members will evaluate applications to fund items needed for student directed and independent projects and presentations, such as materials, access to resources, and travel. They will coordinate the Summer Fellows program and the Celebration of Student Achievement. The committee will promote development of opportunities for students’ engagement in scholarship and achievement from pre-matriculation throughout their academic careers at Ursinus College. This includes some support for development of novel opportunities for student scholarship and achievement.

Membership:

  • Dean from Academic Affairs or designee (ex officio)
  • 6 elected faculty members, 2 from the Humanities, 2 from the Natural Sciences, and 2 from the Social Sciences
  • 2 student members selected by USGA

Chair: Dean from Academic Affairs or designee (ex officio)

Student Activities and Services Committee
This joint committee of students, faculty, and administrators reviews matters pertaining to the quality of campus life. Areas of responsibility include social organizations (Greek life, clubs, club sports) and the review of student activity fund allocations. This committee oversees the program elements of the Faculty in Residence Program and provides selection recommendations to the Dean of the College and the Dean of Students. It serves as a campus community forum where policy and procedure recommendations are forwarded and reviewed.

Membership:

  • Ex officio: Dean of Students or designee
  • 1 additional representative of the Office of the Dean of Students, to be appointed by the President of the College
  • 3 elected faculty
  • 1 appointed faculty
  • 6 student members to be selected by USGA

Chair: typically a student, to be selected by the committee from within.

Student Conduct Committee
The Hearing Panel is responsible for reviewing the case information and issues a finding of responsible or not responsible for each alleged violation of the Student Code of Conduct. The Student Conduct Committee conducts hearings in accordance with the procedures set forth in the Ursinus College Student Handbook.

Membership:

  • 9 elected faculty members
  • 8 students members selected by the UCSG

Chair: to be selected from faculty members on the Student Conduct Committee.

  • Chair must have at least one year of experience on the Student Conduct Committee.
  • Chair votes in hearings only in case of a tie.

Ursinus Diversity Committee (UDC)
The UDC is the principal focus of the campus community for diversity-related institutional planning, activity, advocacy, and accountability. It advises the President of the College on the achievement of both long-term and short-term diversity goals. Goals include the creation, maintenance, and evaluation of: curricular and co-curricular programs; recruitment, hiring and retention of faculty and staff; admissions and student recruitment; faculty and staff training; response to community concerns; and coordination and publicity of events. Whenever appropriate, the UDC works with other College offices, departments, and/or committees to achieve these goals. The UDC also strives to hear, represent, and communicate effectively with all College constituencies. To this end, the UDC incorporates three subcommittees: Faculty Subcommittee on Diversity, Staff Subcommittee on Diversity, and Student Subcommittee on Diversity. Both the UDC and the subcommittees will meet regularly throughout each semester. The subcommittees both respond to and inform the work of the UDC. The UDC reports annually to all College constituencies.

Membership:

  • The President
  • The Dean of the College (or appointed representative)
  • The Dean of Students (or appointed representative)
  • 3 elected faculty members, one from each division
  • 3 elected staff members; elections to be run by the Staff Assembly
  • 3 appointed student members

Chair: A faculty or staff member of the UDC, to be elected within the UDC.

Terms of staff: 3 years, staggered, with one member elected each year.

Faculty Subcommittee on Diversity

Membership:

  • 3 faculty members of the UDC
  • 1 staff member of the UDC
  • 1 student member of the UDC

Note: of the three faculty members, one to be elected chair, one to serve on the Staff Subcommittee on Diversity, and one to serve on the Student Subcommittee on Diversity.

Chair: A faculty member of the UDC, to be elected by the three faculty members of the UDC.

Staff Subcommittee on Diversity

Membership:

  • 3 staff members of the UDC
  • 1 faculty member of the UDC
  • 1 student member of the UDC

Note: of the three staff members, one to be elected chair, one to serve on the Faculty Subcommittee on Diversity, and one to serve on the Student Subcommittee on Diversity.

Chair: A staff member of the UDC, to be elected by the three staff members of the UDC.

Student Subcommittee on Diversity

Membership:

  • 3 student members of the UDC
  • 1 faculty member of the UDC
  • 1 staff member of the UDC

Note: of the three student members, one to be elected chair, one to serve on the Faculty Subcommittee on Diversity, and one to serve on the Staff Subcommittee on Diversity.

Chair: A student member of the UDC, to be elected by the three student members of the UDC.

Each subcommittee will:

  • Assess and support their constituents’ interests and needs;
  • Promote access to appropriate resources and opportunities;
  • Create specific task forces and recruit assistance from outside the UDC as needed;
  • Encourage their constituents’ involvement in diversity efforts;
  • Advocate for their constituents to the UDC.