Administration and Governance

Committees of various types exist at many different levels and in many different areas of the College. Service on each type of committee is considered college service.

Standing Committees

These faculty-established committees deal variously with college affairs, academic affairs, faculty affairs, and student affairs in the context of collegial governance and of the College’s planning process. They are on-going committees to which faculty nominate and/or elect faculty for appointment. Such committees are involved in advising on policy formulation or in direct policy implementation. These committees are mandated to report annually to the faculty. Items requiring faculty action will be presented on the floor of the faculty meeting. Other items may be reported on the floor or attached in written form to a faculty meeting agenda. Standing committees cannot be created, modified, or dissolved without faculty approval.

List of Standing Committees

  • Academic Council*
  • Academic Standards and Discipline Committee
    • Subcommittee on Academic Discipline
  • Appeals Committee*
  • Arts & Lectures
  • Campus Planning and Priorities Committee (CPPC)*
  • Faculty Affairs Committee*
    • Subcommittee on the Defined Contribution Retirement Plan
  • Faculty Development Committee*
  • Faculty Meetings Committee*
  • Governance Committee*
    • Subcommittee on the Faculty Handbook
  • International Education Committee
  • Library and Information Technology Committee
  • Outcomes Assessment Committee
  • Promotion and Tenure Committee*
  • Student Achievement in Research and Creativity
  • Student Activities and Services Committee
  • Student Conduct Committee
  • Ursinus Diversity Committee (UDC)

*Faculty are limited to serve on no more than two of these committees at one time.

Advisory Committees

These ongoing committees, which are authorized by the administration, provide important oversight and serve the College in a variety of ways which require specific expertise or training. The size and composition of faculty participants on advisory committees will be determined by the Dean/Vice President of Academic Affairs in collaboration with the committees themselves. Vacancies are filled by appointment of the Dean. Individuals who are interested in serving on advisory committees should consult with their department chair, or the Chair of the committee, or the Dean of the College. Examples of advisory committees follow. A full list of advisory committees and their memberships is available from the Dean’s office.

List of Advisory Committees

  • Health Professional Advising Committee
  • Institutional Animal Care and Use Committee (IACUC)
  • Institutional Review Board (IRB)
  • Pre-Law Advisory Committee
  • Teacher Education Advisory Committee

Subcommittees

Committees may create subcommittees as appropriate. Members of a subcommittee need not be on the parent committee. To determine members of a subcommittee, the parent committee can solicit self-nominations from interested persons, or can request that the Governance committee solicit nominations.

Ad hoc Committees

The faculty and/or the administration may create whatever ad hoc committees either deems appropriate. At the time of creation, ad hoc committees will have both a clear and specific charge and an end date for the committee.

Department Committees

Academic departments may create whatever committees the department deems appropriate for the conduct of the department’s operation.

Committee Membership

Nominations: When a vacancy on a standing committee approaches, the chair of the Governance Committee will solicit nominations from the faculty. In order that there may always be a choice, the Governance Committee shall always present a slate of at least two nominees for each position.

Any Faculty member may bring the name of a potential candidate for election or appointment, including his or her own, before the Governance Committee. Any member of the Governance Committee may suggest a name for consideration. A faculty member’s name shall appear as a candidate if he or she accepts the nomination.

In order to limit the number of candidates for each opening, the Governance Committee may consider the overall campus involvement of each person; departmental, divisional, and non-tenure/tenure balance of the continuing committee members and the slate; diversity, and the interests and expertise required for the committee’s work. The Committee shall solicit nominations to achieve its objectives.

Elected positions: The Governance Committee shall present a slate of nominees to the faculty prior to the faculty meeting at which nominations are to be closed. The faculty shall have an opportunity to nominate additional candidates before nominations are closed. Elected positions are for three-year terms.

Elections shall be by a plurality of the votes cast. At-large positions shall not be listed until all divisional positions on that committee are filled; leave replacements are elected after the full-term positions are filled. The Promotion and Tenure Committee election shall be determined prior to the Appeals Committee election if there is a common nominee for both Appeals and Promotion and Tenure.

Appointed positions: Where appointments of faculty to standing committees are called for, the Dean shall make the appointments in cooperation with the Governance Committee. The standard nomination process, including a call for nomination and verification of candidacy, shall be used by the Governance Committee to produce a list of candidates from which the Dean chooses appointees.

Limits on the number of standing committees on which faculty may serve: In order to encourage the maximum faculty representation in the governance of the College, limits are placed on faculty service to the committees indicated with an asterisk in the committee list. Faculty members may not serve on more than two of these committees at any one time. Faculty may serve in other positions without limit (i.e., on advisory committees, other standing committees, subcommittees, ad hoc committees, etc.).

Term Limits: Elected faculty are limited to two consecutive full terms. Appointed faculty are limited to three consecutive one-year terms. Once a term limit has been reached (either 2 consecutive elected or 3 consecutive appointed), faculty must wait at least one year before serving again.

Resignations: Should a committee member (whether appointed or elected) need to resign from a position for any reason, the individual must inform the committee chair and chair of the Governance committee in writing; committee chairs will notify Governance and, when applicable, their committee vice-chair. The Governance committee will then solicit nominations to fill the vacancy for the duration of the term following the procedures described above.

Leaves: The Dean’s Office will notify the chair of the Governance committee of any governing faculty taking a leave by the middle of the preceding semester or as soon as possible thereafter. The Governance committee will then solicit nominations to fill the vacancy for the duration of the leave as described above.

Committee Chairs: For committees whose chairs are selected annually by the committee members the outgoing chair will appoint a convener to call the first meeting the following fall. Each committee shall inform both the chair of the Governance committee and the Dean’s office when the chair position changes hands.

Student Representatives: Committees that deal with student affairs ought to have significant student representation. Generally, the number of students on these committees should be equal to all other groups on the committee. Student representatives on committees are to be selected by the Ursinus Student Government Association on a yearly basis. Selection of at least one upper-class student for each of these committees should be made in the spring semester so that student representation will be guaranteed at meetings in September.

Attendance at and participation in committee meetings: Committee work is an important service to the College. Chairs of committees will have the responsibility of reporting to department chairs on the quality and quantity of the work contributed by faculty members. Committee chairs should communicate with USGA regarding attendance and participation of student members.

Committee Agendas: Any committee member can place an item on a committee’s agenda. Faculty who are not on a committee, but who wish to see a particular item on its agenda, may approach a committee member to ask that the item be included.

Voting Rights: Unless otherwise specified, all members of a committee have the right to vote on matters that come before it.

Evaluation of policies: The responsibility of all committees to consider policies includes the responsibility to evaluate existing policies and their application.

Guests at meetings: Any committee may invite others in the campus community to attend meetings in order to inform the committee’s discussions. Such guests have voice but no vote.