Complete the Student Event Proposal Form

After submitting an Student Event Proposal Form a leadership consultant will reach out and schedule a meeting with the event planner.

Once your event is approved by the Student Engagement Office an space request can be submitted through Event Management System (EMS).

NOTE: Please make sure that the EMS reservation name indicates the organization/group hosting the event as well as the event’s advertised name. Please make sure all EMS responses reflect your event needs and place requests with the appropriate offices after receiving your space confirmation. 

A skilled and resourceful team of Ursinus staff is waiting to help you set the stage for a successful event. Place your requests at least 2-3 weeks in advance to make sure resources and staff are available.

Quick Tip: When placing a request for support services include:

• Event Name
• Event Date
• Event Time
• Event Location (if in person)
• Event Planner Name & Contact Information (must be present for event)
• Resources & Support Requested
• Set-up & Break-down Time for Resources & Support

Facilities - Contact facilities@ursinus.edu 

Technical Support - Contact Tech Support or Event Technology.

Catering - If you are planning an event with food and beverages please go through our on campus Catering Office.

Quick Tip: Remember if you are arranging meals for an event you’ll need to reserve a dining venue as well.

• Create an event & post to the events calendar (if you haven’t done so already)
  • “Good Morning, Ursinus” pulls event details from the campus events calendar
• Create a slide for campus video displays
• Design a poster
• Social Media

• EMS Access & Accounts
• Check Campus Calendars
• Room Wizard
  • Master Calendar 2022-2023
    Recent version of the 2022-2023 Master Calendar.

• Event Planning Checklist
  This printable checklist tool is designed to keep campus event planners on track as they plan their event or program.