This Policy does not apply to Personal Information collected by means other than websites provided by the College. Additional policies may apply to Personal Information collected from members of our community (i.e., faculty, staff, and students) in other contexts. We are committed to protecting the privacy and confidentiality of the users of our Sites. This Policy describes what Personal Information is collected, how and why it is collected, and how it may be used.
Information We Collect
Electronic mail and messaging software
When a user contacts a representative of the College using email or an electronic messaging service, Personal Information included in that message may be used to respond to the message or to provide a requested service or information. The message, or Personal Information in it, may be shared with College employees or third-party organizations acting on our behalf and who will have agreed to protect the confidentiality of the data in order to respond. Personal Information collected in this way, including email addresses and messaging usernames, is not given or sold for commercial purposes. The College may share this Personal Information when necessary, for instance, in response to valid law enforcement requests or to enforce other College policies or to ensure the safety of members of the College community.
Forms and Surveys
Ursinus College utilizes web forms and may occasionally conduct online surveys with our visitors, which may include Ursinus students, prospective students, alumni, faculty and staff and users who are not directly affiliated with Ursinus. Participation in such surveys is optional. Forms and surveys may, with the user’s permission, collect Personal Information. Data collected through this method may be shared with third-party organizations acting on our behalf and who will have agreed to protect the confidentiality of the data.
Cookies and Google Analytics
Ursinus College may use session and persistent cookies and similar technology to collect aggregate (non-personal) information about usage of the Sites by all of our users and to help us remember you and your preferences when you revisit the Sites. A cookie is a small data file that we transfer to your computer’s hard disk for record-keeping purposes. We may use persistent cookies to save your login information for future logins to the Sites. We may use session ID cookies to enable certain features of the Sites, to better understand how you interact with the Sites, and to monitor aggregate usage and web traffic routing on the Sites. Unlike persistent cookies, session cookies are deleted from your computer when you log off from the Sites and then close your browser. Cookies may stay on your browser into the future until they expire or you delete them. Some of these cookies are erased when you close your browser and some persist for a period of time.
Ursinus College’s Sites may collect and store information sent by a web browser when it makes a request for web content, such as IP addresses. College servers may log and track an IP address upon access and as the user moves from web page to web page within the Sites. The College does not link IP addresses to personally identifiable information except as set forth in this Section, so the identity of users remains anonymous to the College. The College may use IP addresses to identify individuals when necessary, for instance in response to valid law enforcement requests or to enforce other College policies or to ensure the safety of members of the College community.
Sharing your Personal Information
The College may share Personal Information internally within the College to facilitate the provision of services to the College community, promote the safety and security of the College community, and ensure the functionality of the Sites. The College may also analyze Personal Information collected through the Sites for purposes including communications with members of the College community, research, and marketing.
We do not share your Personal Information with third parties except as required by law or in response to valid law enforcement requests, or with service providers acting on our behalf who have agreed to protect the confidentiality of the data.
Ursinus College may include or provide links to content on websites belonging to other persons or organizations, and not to the College. The College may also partner with third parties to provide services on systems they provide. Those systems may have separate privacy policies governing third-party activity on their site which supersede this document. Ursinus does not control or make any representation concerning those persons’ or organizations’ collection and use of Personal Information.
We will take reasonable steps to protect the Personal Information collected via the Sites from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. The security of your Personal Information is important to us, but be advised that no method of transmission over the Internet, or method of electronic storage, is 100% secure. It is possible for collected Personal Information to be disclosed without the College’s permission or knowledge (for example, if an Internet host is “attacked” or otherwise compromised). For this reason, Ursinus disclaims any warranty or representation of privacy or non-disclosure of Personal Information collected through the use of the Sites.
We will make any legally required disclosures of any breach of the security, confidentiality, or integrity of your unencrypted, electronically stored “personal data” (as defined in applicable state statutes on security breach notification) to you via legally-prescribed means in the most expedient time possible and without unreasonable delay, insofar as consistent with: (i) the legitimate needs of law enforcement; or (ii) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system.
Changes to this Policy
How to Contact Us
Draft: June 22, 2021