Accessing Shared Drives

Accessing or mapping a drive means that you want permanent access to a folder that is currently residing on another computer, server, or network storage device. Windows will assign a new drive letter to the folder and it can be accessed just like any other drive connected to your computer. Mac will add a link/icon for the drive.


Accessing Web Version of S-Drive

The instructions below show you how to access the S-Drive through a web browser.

A Few Notes Before Starting
  • You must be connected to VPN to access the S-Drive from off-campus.  If you are on campus, the VPN is not needed.
  • The following instructions will also work with a web browser on a mobile device.  However, your device must be on campus and connected to the Ursinus Secure WiFi network.  Mobile devices cannot access the S-Drive from off campus because they are not compatible with the VPN.

Instructions
  • Click on this link: https://nanook.ursinus.edu/ucdrives/default.aspx
    (Got an error message? Try clearing your browser history or try in another browser).
  • Log in with your Ursinus username and password.
  • Select the folder you want to access (Private, Public, or Shared). To return to a previous folder, click on the green arrow.
View a File
  • To view a file, double click the file and choose View/Edit. Select View in Browser. If viewing a Microsoft Office file, it will require you to download a copy to your computer. If viewing anything else, it will open it in a new browser.
Download a File/Folder
  • To download a copy of a file to your computer, double click the file and choose Download.
  • To download an entire folder, highlight the folder by clicking to the right of the folder name. Then click Download in the top toolbar.
  • To download a copy of a file to your OneDrive account, double click the file and choose Cloud Storages. Select Download To > OneDrive. Check the box next to the folder you wish to download it to and choose Continue.
Upload or Back-Up a File/Folder to the S-Drive
  • Navigate to the folder that you want the file to be in. Click on Upload in the top toolbar. Click Browse and find the file on your computer. Click Open and then Upload.
  • If you want to upload an entire folder of files, click on Upload in the top toolbar. Check the box next to Upload folder. Then click Select folder. Click Upload twice.
Copy a File
  • To copy a file from one folder to another (e.g. from a Public folder to your Private folder), double click the file and choose Copy, then Copy To… Select the folder you want to copy it to and click OK.
Edit a File
  • To edit a file, double click the file and choose View/Edit. Choose to Edit in MS Office or Edit in Office 365. You may be prompted to sign in again. When editing in MS Office, click Save to sync the results to the web version. Changes will automatically save and sync when editing in Office 365.
Create a New File/Folder
  • To create a new folder in the S-Drive, click on New > Folder in the top toolbar.
  • To create a new Microsoft file in the S-Drive, click on New > Document with Office 365 in the top toolbar and choose the type of file. Give it a title. A pop-up window will appear, allowing you to create the file in Office 365. Once you are finished making your changes, close the pop-up window. The changes will sync to the server and the file will appear in the S-Drive.

Connecting a Windows Computer to Shared Drive

How to get access to the Ursinus shared drives, also referred to as the “S” drive.

1. Open Windows Explorer.

Below are ways to open Windows Explorer:

  • Search for it in the search bar.
  • Double-click the “My PC”, “My Computer”, “Computer”, or the folder icon located on your desktop.
  • Choose windows explorer in the Start Menu or from the shortcut bar.
  • Hold the Windows Key down on your keyboard (usually located on the bottom left of the keyboard next to the Ctrl and Alt keys) and while holding down the Windows Key, press the “E”.

2. Within Windows Explorer, select “This PC” in the sidebar on the left.

Older windows version may list as “Computer”, “My Computer”, etc.

3. After clicking “This PC”, click the “Map network drive” icon located towards the top.

You can also right-click on “This PC” and choose “Map network drive” from the pop-up menu.

 

 

 

 

 

 

 

 

 

 

 

 

4. After choosing “Map network drive”, the below window will open and you can click on the drop-down box next to “Drive:” and choose “S”.

Then in the “Folder” box, enter “\\ursinus.local\ucdrives” (without the quotes, include all back slashes, ‘\’, not the forward slash ‘/’).

Next, click the “Reconnect at sign-in” ( or “Reconnect at login”) box to add a check mark in it so the drive reconnects after a reboot. Then click “Finish”.

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5. You will be prompted to login.

On an Ursinus computer, enter your Ursinus username (email address without the @ursinus.edu) in the “user” or “username” box, then enter your Ursinus password.

On a personal computer (not a college computer), the format for the username would be ursinus\username

Click “OK” or “Connect”.


Connecting a Macintosh to a Shared Drive

How to get access to the Ursinus shared drives, also referred to as the “S” drive using a Mac.

Connect a Macintosh to the Ursinus Shared drive, also known as the “S” drive.

 

  1. On the menu, select “GO” at the top of the screen (if go is not available, minimize any open app and click anywhere on the desktop to bring up the main ‘finder’ menu) Macintosh Finder Menu

 

  1. In the “Go” menu select “Connect to Server” Macintosh Go Menu Dropdown- Connect to Server

 

  1. For the “server address”, type “smb://ursinus.local/ucdrives” (without the quotes) in the box that is now open: Type in the Server Address

 

Click the “+” button next to the address line to add this to your “Favorite Server” list Add to Favorite Server List

 

 

  1. Click the “connect” button
    Connect to the Server

 

  1. When a login box pops up, select “Registered User” and do the following:
    • for name, use your Ursinus username (not your full e-mail address)
    • for password, use your Ursinus password
    • to avoid doing this procedure every time you restart/reconnect, click the box next to “Remember this password in my keychain” to place a check in the box.
    • Click “Connect” Enter the Name and Password for a Registered User

 

After each restart, you will need to re-connect to the server.

To do this, go back to “Go” then choose “Connect to server”, select the “smb://ursinus.local/ucdrives” line in the “favorite servers” box and click “connect”.

Macintosh Go Menu Dropdown- Connect to Server

Add to Favorite Server List

If you saved the login information by choosing “Remember this password in my keychain” during the initial setup, the drive will be available without being prompted for a login.

If you didn’t select “Remember this password in my keychain” during the initial setup, you will need to start the procedure over to connect to the Ursinus shared, ‘S’ drive.

 

When in the “S” drive, you will see a few locations. The “Private” drive is your personal drive that you can use to back up your files. The “Private” drive is only seen by you and accessible by you. The “Public” drive is shared and viewed by everyone on campus and should NOT be used for personal files.

If you have any questions or issues, please contact Tech Support and we’ll be glad to assist.