Planning an Event
Being recognized as a club or organization means you have the ability to host an event on campus. However, these events need to be approved by Student Engagement. Here’s how to get that done in 3 simple steps.
Step 1
Your organization’s Event Planner (one designated member of the organization) will need to complete and submit the AFAC Funding Form below for approval. The information you provide will go directly to the Student Engagement Team and Student Government Treasure & Social Chair. You will then receive an email from the Student Engagement Team within 24 working hours (3 working days) of the submission.
Step 2
Once you receive approval from the Student Engagement Team, you will need to reserve your desired location through the Event Management System (EMS) using the link below. Once this is approved, you will need to figure out logistical support. This includes but is not limited to facilities, catering, and technological needs. You can contact each office through the emails below:
- Facilities: facilities@ursinus.edu
- Catering: catering@ursinus.edu
- Event Technology: eventtechnology@ursinus.edu
Step 3
Once approved and step 2 is complete, you can host your event! Please make sure you submit all receipts for reimbursement to Marion McKinney, mmckinney@ursinus.edu.