Student Engagement and the Organization Accreditation Process (OAP)

In order to exist as an organization on campus, organizations will have to provide Student Engagement with the following essential information:

1. Names of President and Treasurer
2. Name of Faculty Advisor
3. UCSG-Approved Constitution
4. Organization Transition Plan
5. Summary of Semester Activities or Achievements
6. List of Membership
• Eight Member Minimum
• Half of the Membership Minimum must be Non-Seniors
• *Permission from SASC if less than required member minimum
7. Attendance of the following members to the Student Club & Organization Training
• President
• Treasurer
• Non-Senior Member

UCSG and the Organization Accreditation Process (OAP):

The Ursinus College Student Government will be tasked with the following responsibilities:

1. Ensure each organization has passed its OAP by the required deadlines,
2. Issue warnings to clubs who fail to provide SAO with any of the requirements by the end of the semester,
3. Terminate any organizations that fail to pass the OAP two semesters in a row—Termination entails the following
1. Removal of organization’s email privileges
2. Liquidation of AFAC Funding
3. Expulsion of all on campus organization advertising, such as paper flyers
4. Disallowance of organization’s use of EMS

Club Merging

1. UCSG will evaluate the clubs based on the six questions outlined in the Intent to Organize form
2. UCSG will bring the two similar clubs to SE for review
3. A meeting will be scheduled with each of the organizations to further investigate the work done throughout the semester
4. Merge will be completed by SE depending on the information gathered

OAP is a series of documentation that must be provided to SE at the end of every semester in order to remain an organization on campus. It contains information requirements, including:

• Names of President and Treasurer for next semester
• Name of Faculty Advisor
• UCSG-Approved Constitution
• Organization Transition Plan
• Summary of Semester Activities or Achievements
• List of Membership
• Attendance of at least 3 members to the Office Student Club & Organization Training

• Organization Constitution
• Transition Plan
• Transition Plan Template for Clubs