Additionally, we have formed a Student Resource Team comprised of members in the Dean’s Office, Institute for Student Success, and Library and IT to share concerns we are hearing from faculty, staff, and students about teaching, learning, and working remotely. This team will continue to develop resources with your concerns in mind. If you would like to send a message to the group, please feel free to do so by emailing us. Email us at: email@example.com
(Please note: you may need to copy and paste the above email address directly into the To: field)
Ursinus College has a wide range of tools and services available to faculty, staff and students for teaching, learning, working and collaborating while off campus.
Faculty who teach labs recognize the distinctive difficulties of moving a lab course online. Ursinus professors are collaborating on-campus and off-campus with other science instructors to meet the learning objectives as best they can using online communication tools and recorded videos. You should be receiving additional information from your professor about how to make this transition, but keep in mind this may be a new experience for them as well! Thank you for your patience as we strive to make improve this experience for everyone.
Comcast announced free Xfinity wifi for anyone, even non-Comcast customers, for the next 60 days. They also have paused all data plans for current customers to allow for unlimited data for next 60 days, and they are stopping late fees and disconnections for late payments. Verizon has waived late fees until May 13, 2020. They are asking customers to reach out to discuss additional options. You can also find the best low-cost cellular options here.
We understand that, for some students, the new online arrangement may present some challenges. Know that both our faculty and student affairs office are working together to make sure we individually accommodate those students. We ask them to be in touch with their professors or advisors as soon as they can to discuss all the remote learning options that are available to them while studying away from campus. Our Library and Information Technology office may also be able to provide further assistance on how to overcome remote learning challenges at firstname.lastname@example.org or (610) 409-3789
The rental return period will be extended (most likely until the first week of fall semester). Since students are not allowed to return to campus, the bookstore does not expect you to be able to mail the rentals books back that are still in your dorm room.
You will be receiving a series of corporate emails regarding rentals that are sent from the Boostore Manager, Su Phillips. If you have questions, please feel free to email Su at email@example.com or reach out to Su on Tuesdays from 9 to 4 at (610) 409-3584.
The college did raise the cap on the number of spring and summer online courses that can transfer to Ursinus. As to your question about aid: yes, student financial aid packages for 2020-2021 will continue as previously communicated to you and are based on the expectation that students will complete two semesters of coursework at Ursinus in the coming academic year.
Ursinus has regularly accepted courses for transfer without the prior approval of the “Study Elsewhere Form” (available here) and will continue to do so. However, for a guarantee about what will and will not transfer, students are strongly recommended to complete the form and wait for a reply from the college before paying and registering for courses at other institutions. A course that would not transfer before the pandemic will still not likely transfer.
We know there are some concerns about remote learning and how that differs from our campus experience, which is something we have always been proud of. Ursinus will make every attempt to offer in-person courses in the fall semester. At the same time, both our faculty and staff will work during the summer on techniques for enhancing the quality of remote learning, should that become necessary in order to comply with both the recommendations of the CDC and Commonwealth of Pennsylvania.
Because of the COVID-19 pandemic, Ursinus College has instituted a policy for the Spring 2020 semester which allows students to opt into an S/U grading scheme for any or all courses they are currently enrolled in.
Rising seniors whose plans for a summer internship have been disrupted by COVID-19 may petition the Academic Standards & Discipline Committee to waive the Independent Learning Experience (ILE) requirement. In many cases, it will be best to seek a fall or spring internship instead. Rising seniors should discuss this possibility with their academic adviser and the office of career and post-graduate development. Petitions should be sent to Kelly Sorensen, associate dean of the college. Students granted a waiver may be required to enroll in a one-credit Spring 2021 course about career and post-graduate development.
Despite current interruptions to the academic calendar and the move to virtual / remote learning, the Institute for Student Success (ISS) is fully committed to helping students reach their academic goals through the remainder of the spring semester. The ISS staff is readily available to students wishing to discuss strategies for succeeding in online and remote classrooms. Any student facing academic difficulties can contact our office via email or by phone at (610) 409-3400. Of particular note:
The ISS has created supplemental Canvas sites for its APPS (BIO-206), PASS (CHEM-207/108), and Recitation (BIO-102) tutoring programs. Students enrolled in these courses are able to view these Canvas sites and tutors will be available according to the schedules available here.
Tutoring support for all other courses will also move online to individual formats. To receive tutoring for a particular course, please fill out a Tutor Request Form. Please contact Adam Linetty with any questions or concerns.
ISS will work closely with students and faculty to continue any academic accommodations as we move to alternative instruction methods. Please contact Dolly Singleywith questions or concerns.
Fall 2020 course registration will occur online beginning April 13, a week later than usual due to the spring break extension. Information was emailed beginning the week of March 30. Please visit the registrar’s page and be on the lookout for additional details from that office, and also remain in touch with your faculty adviser!
(for example, having a Spanish class four times a week both on campus and online.) The unexpected switch to remote learning in March was difficult for everyone, but especially difficult for students with insufficient or no Internet access, or who had limited workspace away from college. Accordingly, Ursinus and most other colleges tended to avoid requiring synchronous class meetings for all students. For the fall semester, we hope to all be together in person, but should some students—those who are immune-compromised, for example—not be able to return to campus, faculty are working on a “hybrid” classroom approach where remote students can join regular classroom sessions digitally from home.
Yes, it is our intention for the 2020 Summer Fellows program to continue as planned for June 1-July 24, 2020. We ask you remain in regular contact with your faculty mentor should any changes need to be communicated, and address any additional questions to Kelly Sorenson, associate director for academic affairs. firstname.lastname@example.org
Yes, this year’s Celebration of Student Achievement (CoSA) will occur on Thursday, April 23. Details are still being worked out, but it will be an entirely virtual event with a series of virtual talks, online poster sessions, performances and honors defenses. Please see the email sent to students on Friday, March 20, or visit the webpage for additional information
Our priority for the short-term is to ensure a smooth transition to online learing and to support our students and faculty, together, during this time. The Office of Academic Affairs is looking at the remainder of the calendar year and will communicate any possible changes af its earliest opportunity.
There may be opportunities for students who currently have books and other resources from Myrin Library to return them this summer or when they return to campus in the fall. The library staff are committed to being as accommodating as possible, and ask that any student email them at email@example.com so that due dates can be changed.
In light of Covid-19, current students may transfer back to Ursinus up to two online courses that are completed during the spring and summer of 2020. These spring and summer online courses may be in addition to the standard cap of two courses (no more than 8 credits) for transferring online courses from previous or future periods. Other standard requirements apply: the final grade must be a C or better, the course must be consonant with the rigor and content of courses offered at Ursinus, etc. Students should first complete the Study Elsewhere Form.
UPDATED: Moving Out & Building Access
Below you will find up-to-date information regarding move-out. An email has been sent to students on May 11. Additional questions, please e-mail firstname.lastname@example.org. Questions regarding laptop return, please e-mail email@example.com.
The residence halls will be open on a scheduled appointment basis beginning on Monday, May 18 and will continue until Monday, June 8. The appointment is required to limit the number of people on campus in order to provide the safest possible move-out process for you, your family members who accompany you to campus, and the rest of our community. Please understand there are there are stringent social distancing guidelines in place for this process.
Based on your feedback, we have extended the allotted time for a move to three hours. You are not permitted to sign up for the same slot as your roommates and/or suitemates. Before signing up please discuss plans to come to campus at different dates and times. You will only be permitted to fill out the survey once. If you need to make a change to the time you signed up for, you will need to firstname.lastname@example.org to make different arrangements.
All resident students must complete this survey so that we know of all students’ plans. (LINK SENT IN EMAIL) This survey also asks you to indicate if you have already moved out or have extenuating circumstances that require assistance from Ursinus (someone from Student Affairs will contact you shortly after). If you sign up for a time to move out, but need assistance in developing a plan for larger, common room items, please contact email@example.com. Allow enough travel time to arrive at your designated appointment time.
Consult local storage rental agents if you choose to not take everything home. Students at Ursinus frequently use:
Price’s Moving & Storage, 231 W Ridge Pike #1715, Royersford, PA 19468 Phone: 610-489-4000
These instructions and procedures, which are based on CDC guidance, are designed to minimize risk for students, families, and other community members. They must be observed by everyone returning to campus.
You may bring up to two people with you to assist with move-out.
No one in your group should exhibit any signs of illness within two weeks of traveling to campus.
Do not bring pets with you to move out.
For those of you who may be traveling a bit longer and may need overnight accommodations, we’re pleased to share news that our local Homewood Suites by Hilton has agreed to offer a discounted family suite rate at $89 through the end of June. More information.
You must bring and wear a face mask throughout the checkout process.
You are encouraged to bring and wear gloves.
Bring your room key(s) and student ID.
Bring an envelope for your keys with your first and last name, building, and room number.
You should bring your own cleaning and sanitation products.
If you have an Ursinus laptop (and power adapter) or Library materials to return, you will need to bring them to Myrin Library during your checkout time. Please remember that you will need to wear your protective face mask to enter the Library by the door facing Wismer.
Maintain the six-foot social distancing guidelines with anyone you encounter.
You should always wash your hands after touching surfaces.
There will be hand sanitizer available in each of the residence halls.
Access your residence hall using your keys and/or Student ID. Doors will be locked to limit foot traffic.
Remove all belongings from the residence hall.
Remove all trash from your room/suite and take it to the trash dumpsters for proper disposal. There is no trash disposal inside the residence halls.
Check behind doors for items and electrical outlets for forgotten charger plugs.
Pull out all drawers to check for items in the back and check under the bed for forgotten items.
Close and lock windows. Pull all shades down.
Turn off all lights.
Lock your room door and suite door (if applicable).
Bring your room key(s) to the foyer area of Campus Safety. Put keys in envelope, seal, and put in key box. There will be envelopes, pens, and hand sanitizer available here.
Have a safe trip home.
Any athlete who needs to access the locker room to clean out belongings will be able to do so during their designated move-out time.
If you have a “loaner laptop” borrowed from Technology Support in Myrin Library, bring it and your power adapter to the library when you return to campus for move-out
If you are a senior who has a laptop as part of the Student Laptop Program, you should respond to the survey sent to your Ursinus email address (you may either return the laptop to Myrin Library during the move-out, or you may purchase it at a discount). See the email and survey for details
If you have borrowed Library materials, please return them to Myrin Library as well.
Yes! For those of you who may be traveling a bit longer and may need overnight accommodations, we’re pleased to share news that our local Homewood Suites by Hilton has agreed to offer a discounted family suite rate at $89 through the end of June. Click here for more information.
On Friday, April 10, the college shared its plan to adjust room and board charges for the spring 2020 semester. It outlines a specific plan for graduating seniors and, separately, different options for current first-years, sophomores and juniors depending on the status of their accounts. As we acknowledge in that student announcement, we recognize just how important an issue this is for Ursinus families, and we worked hard to respectfully address the disruption our students have unfairly experienced this semester. Thank you for your patience while we came to this decision.
On Friday, April 17, Ursinus issued a follow up email/announcement to continue this discussion and provide addtional details. Read Here
Students and their families are offered the opportunity to donate back all or a portion of the room and board credit adjustment to the Ursinus College Annual Fund where it can provide flexible funding to address the college’s most pressing needs. This must be completed before May 31. Please visit the form below to donate:
Damages are assessed based on intentional room damage, not normal wear and tear. We anticipate a higher level of wear and tear this year as a result of students not occupying and maintaining their residence hall rooms for the last several weeks of the semester. We also will take into consideration that you have a limited amount of time to move out and that will likely prevent you from repairing any damages.
Ursinus College is not responsible for any damages that happen during the academic year or during breaks, for loss or theft of any personal property of students or their guests or for damage of any natural cause as outlined in the Student Handbook.
We understand that having to postpone move-out until later this semester may be frustrating. Please know that every decision we make is focused on protecting the well-being and health of our students, as well as the faculty and staff of Ursinus College.
We have also been completely adhering to the guidance of the CDC, the Pennsylvania Governor’s Office and the Montgomery County (Pa.) Office of Public Health. As you may know, our county experienced a quick rise in COVID-19 reports—more than any other Pennsylvania county—which explains why we’ve remained steadfast in our decision to keep as many students from campus as possible. The recent orders from Pa. Gov. Tom Wolf provided significant guidance for that decision.
Thank you for your patience during this difficult time. If you have been permitted to remain on campus through the end of the semester due to extenuating circumstances, please know the college will continue to provide housing and meals as long as possible through May 14. The plan is to continue carry-out options with Sodexo, our dining services partner, but if Sodexo’s operations need to close down as a result of the pandemic, we will do our very best to find another alternative.
While we will house those students on campus, it’s possible that we may ask some of you to relocate to keep you healthy and safe through social distancing, which is recommended by the CDC and other agencies. This remains our priority. Relocation will also help us attend to the intensive cleaning that will need to occur during this time to mitigate students’ risk for contracting and spreading COVID-19.
Remember that Campus Safety will remain open this semester and can be reached at (610) 409-3333 should have any urgent questions or requests.
Unless otherwise noted, or if permission was granted to stay on campus due to extenuating circumstances, all academic buildings and residential halls are closed for the remainder of the semester effective Monday, March 16. All faculty and staff are asked to work remotely until further notice.
All regular mail is now being forwarded directly to students by the United States Postal Service (USPS). Deliveries from UPS and FedEx are also being delivered to home addresses. Note that all Amazon packages will be sent back, and that students should call Amazon to have those packages re-delivered to home addresses. If you have further questions or an urgent request, please reach out to firstname.lastname@example.org.
On Saturday, March 28, residence life sent out an email to students that outlines the timeline for the 2020-2021 online housing lottery. That process officially began on Friday, April 3, for our upcoming seniors before shifting to juniors and sophomores, respectively. Please contact residence life if you have additional questions.
Financial Aid, Scholarships and Finances
Yes. Should you, unfortunately, not enroll in the fall, you would receive the $2,100 originally designated as the fall 2020 credit.
Yes, Ursinus scholarships and grants will be applied to the fall semester. Returning students will receive aid packages beginning in late May and early June once the spring semester grades have been finalized.
In most cases, a gap semester (or year) will not change their scholarship levels, the exception being for students who no longer meet Satisfactory Academic Progress requirements. (You can see review that policy here.) It would be beneficial for any student considering these options to speak with the office of student financial services, so they understand all eligibility requirements for both merit- and need-based aid.
We understand the hardship that COVID-19 has placed on so many people and businesses across the country, particularly our students. However, we are not able to continue paying students through the federal work/study who are not currently working in those campus-related jobs. Please know that if you have specific needs or urgent financial support, you can apply to the Bear2Bear Student Emergency Fund. You application will be reviewed within 3-5 business days.
The College has carefully considered how to pass more funds on to students and will share the entire CARES Act allocation of approximately $1.1 million with students. Parking and other ancillary fees which would amount to a much less impactful amounts will not refunded, but will be rolled into this amount. Parking fees, which are not charged on a per use or per-diem basis, are charged to contribute a small part of the funds used to maintain the parking facilities. These funds continue to be expended with paving and other maintenance, as allowed by the Governor.
The college is currently working on a plan to distribute to our students most of the $1.1 million in emergency funds allocated to Ursinus. That calculation will be based on need from the 2019-2020 FAFSA that was submitted by families to Ursinus. More information is forthcoming.
Many of our students and their families have new and changing financial situations. Student financial services is considering current and changing needs of each student. For students returning to Ursinus for the 2020-2021 academic year, please feel free to contact the Office of Student Financial Services if there has been a significant change in your family’s financial situation due to COVID 19.
Because of the Governor of Pennsylvania’s directives, the timeline for re-opening the campus is not yet clear. We are awaiting further word from the Governor regarding when we will be able to open during the summer and, once we can, how we may begin introducing people back to campus.
Each year, funds that remain in any college department budget on June 30, returns to the overall budget of the college. This will occur in each department as usual.
Due to increased expenses overall and decreased revenues, the COVID-19 shut down is costing the college approximately $5 - $6 million, 10% of the operating budget. We are working hard to save in any way possible to cover these losses. Keeping the college on sound financial footing for the long term remains an important focus.
Yes. All students, including those who live off-campus will be included in the need-based distribution of the $1.1M. from the CARES act, which will be handled by Student Financial Services.
Dining dollars were part of the board fees which have already been adjusted. Bear Bucks which are declining balance accounts are different and will be carried over for 2020-21 or refunded at the request of the student.
At this point in the spring, we simply do not know if or how budgets may be affected. Ursinus has already been speaking with our counterparts in the Centennial Conference about what fall may look like. But as it relates to budgeting, we certainly will not think about women’s sports differently than men’s sports
If the fall semester is changed in any way, will fall sport seasons be cancelled completely?
So many of our athletics decisions depends upon both the NCAA and the Centennial Conference. It is our hope the slate of fall sports continues as planned, but final decisions will be made as we enter summer months. It is simply too early to tell at this time, though Ursinus has started exploring all options with other members of the Centennial Conference.
The health and well-being of our students, faculty and staff is a top concern. Please check out our new Resources, Tips and Events page to find more details regarding physical, mental, emotional, financial, academic, social and spiritual wellness.
Dr. Doghramji, medical director of Ursinus College, is offering telemedicine services to any Ursinus student who is in need of a medical consultation. If you are interested in scheduling a consultation, please email email@example.com with your name and phone number and information about your symptoms or concerns, and you will be contacted to set up a virtual appointment. This service is available to all students free of charge.
The Wellness Center has issued a new health newsletter with important tips on how students can remain healthy, stay focused and make the most of a different learning environment. Look for the newsletter in your email.
Try virtual coaching with prevention and advocacy! Feel free to contact Katie Bean, director of prevention and advocacy, to schedule a virtual coaching session if you need support maintaining healthy habits while navigating this new reality. Health and wellness topics can include stress management, time management, relationships, alcohol/drug use, nutrition, exercise and sleep. Please note that these sessions are not considered counseling or therapy. Email Katie Bean at to schedule a session or visit our website for further details.
A few tips to keep in mind during this global pandemic:
Stay connected via social media and schedule time to meet up with friends via Zoom, House Party or other apps that help you socialize.
Stick to a routine: Shower every morning, follow a class and study schedule, including mealtimes, and ensure proper amounts of sleep. Avoid caffeine and alcohol, which can increase anxiety and maintain a healthy balanced diet. Try to be consistent as if you were attending classes on campus. If you had a workout routine, include that in your schedule, too.
Manage your media intake: While it is important to know what is going on in the world, it is even more important to be aware of what is going on for you internally. If watching the news or scrolling online gives you anxiety, then only watch in small doses.
Wellness clinicians are currently providing mental health services by phone and video to any student that requests support. If you’d like to obtain a consultation with a counselor, you may complete this form or email at firstname.lastname@example.org and we will assist you in scheduling a consultation time. Upon completing the form, a member of the Wellness team will respond to your request within 24 business hours.
If you are experiencing an imminent emergency, please call 911 or National Crisis Hotline at 1-800-273-8255.
We also know the arrival of COVID-19 to our region, and the subsequent change to the college’s operations, may be causing financial hardships for our students. We remind those students to learn more about the college’s Bear2Bear Student Emergency Fund. We review new submissions on a rolling basis and are committed to making final decisions as soon as we are able. More information about the fund and the eligibility requirements can be found on our website.
Another option for workers in Pennsylvania whose employers have been closed is applying for unemployment. Live Chat features talk you through the process with a representative and all the FAQs about the process are online. Aunt Bertha uses your zip code to search for free or reduced cost services like food, goods, medical care and more.
We have been working diligently to gather data from our partners and host institutions to identify every available unspent dollar we can return to our Spring 2020 students. Every program is different and each may have separate guidelines for details such as starting and ending dates, inclusions, scholarship awards and local regulations. Therefore, we are working a case-by-case basis. Some programs have already communicated reimbursement amounts, but we need to hear back from all our partners before making a uniform and fair decision. We hope to finalize this process no later than May 15.
We have strongly encouraged all of our students to return home at their earliest opportunity. Many international programs have moved to on-line completion and the majority of our students will complete their coursework for the semester that way. We are communicating with each student and their families individually with the aim of empowering students and their families to give them agency in the decision-making process. We want to thank our students for their cooperation, resilience and concern for each other in the face of this exceedingly challenging situation.
We are encouraging all students to move forward and proceed with their fall 2020 study abroad as planned. We are closely monitoring developments in the various locations where we have pre-approved program and will continue to keep an eye on any changes through the spring and into the summer. Know that we plan to work with students on an individual basis and will always prioritize your health and wellbeing in helping you make your decisions. Remember we closely adhere to our travel advisory policy, which states that students are not allowed to go to countries with a designated “Level 3” advisory.
Yes. Those students meeting all academic requirements will graduate from Ursinus this May.
Yes. Governor Wolf’s order on March 20 essentially halts construction on all “non-life sustaining businesses.” This project falls under that description. The grand opening to the Schellhase Commons had already been postponed. Our new campus gateway is just about finished, however, and you can take a live look at the Commons on our website.
Since the store is closed, textbook returns are being done through the mail. This will keep everyone healthy and safe. Returns cannot be done in person. You will need your order number. On May 4, you received an email with your order number and a link to print a free shipping label. You can also print a free return label on the book return page.
If books are in your campus room, you may want to bring a box or shipping envelope when you come to move out. Packages can be dropped off at any UPS store. There is a UPS Store located close to campus at 130 W Main Street, Suite 114, Collegeville, PA 19426. They have been consistently open from 9 a.m. to 5 p.m. Monday through Friday and from 10 a.m. to 2 p.m. on Saturday during the stay-at-home order.
If you cannot find your order number, please contact the bookstore at email@example.com.
In general, any money allocated to the Activity Fund Allocation Committee (AFAC) that is not spent during the academic calendar year (Sept—May) reverts back to the general college fund. There is no roll over for student clubs or organizations unless they have fundraised or collected dues from members. Since there was no concert and we did not contract for any services such as security, the performance artist, lights/staging, catering or other logistics, the money will return to the college’s general fund.
While we appreciate your interest, we cannot make these courses available to alumni nor other friends of the college.
Yes, Ursinus has donated protective masks and gloves to community organizations and health providers. Locally, that includes the Trappe Fire Company Ambulance and, regionally, the Temple University Hospital and its overflow space in the Liacouras Center. Visit Sycamore Stories for more information
All Ursinus faculty and staff will be paid through June 30, at their normal rates and regular schedules whether they can work remotely, on campus or not at all. There will be more information available regarding anything beyond July 1, as that date approaches. Kitchen and cleaning staff are not college employees and are managed by their respective employers (Sodexo and Olympus.)
The cleaning staff (Olympus) have been working overtime to make sure our campus is sterilized. We have worked hard with Sodexo to try to transition their employees in the least disruptive way. Many Sodexo employees have been redeployed to other accounts, those who were not, are eligible for unemployment compensation, which has been increased by the federal government to provide approximately full wages (and for some, even more) under the CARES Act.
We are very careful to provide market rate quality salaries and good benefits, equal to 30% of employee salaries. We believe working conditions are extraordinarily positive and we continue to be committed to our employees as our most important asset. Employees of the college are encouraged to speak with our Human Resources team if they have questions or concerns regarding benefits or working conditions.
Due to increased expenses overall and decreased revenues, the COVID-19 shut down is costing the college approximately $5 - $6 million. We are working hard to save in any way possible to cover these losses, while balancing the needs of our employees and students. Keeping the college on sound financial footing for the long term remains an important focus.