Important Terms

Academic Days: Weekdays (Monday through Friday) when class is in session during an academic semester.

Advisor: Any person who supports a complainant or respondent as the student participates in the conduct process. The advisor’s supporting role is limited to conferring with and advising the student directly. The advisor may not participate in the conduct process as a representative or advocate for the student. The College also reserves the right to have an advisor present to advise the College officials during the student conduct process.

College: Ursinus College, also known as College

College Official: Any person employed or designated by the College to perform a specific function on its behalf.

Complainant: A person who initiates a complaint in the student conduct process.

Faculty: Any person employed by the College to conduct classroom or teaching activities or who is otherwise considered by the College to be a member of its Faculty.

Hearing Body/Officer: The person(s) who review the information in a case, make a determination of responsibility, and/or issue sanctions. Hearing bodies include panels as well as individual hearing officers, such as administrators, Student Affairs staff, and other employees appointed by the Dean of Students.

Member of the College Community: Any person who is a student, College official, Faculty member, or any other person employed by the College. A person’s status in a particular situation shall be determined by the person designated to have authority to interpret this Code.

Outcome(s): The determination that a respondent is responsible or not responsible for each alleged violation, as well as any sanction(s) imposed.

Respondent: A student who is accused of violating the Code of Conduct and provided with the opportunity to respond to the complaint.

Sanction: A consequence imposed as a result of a finding of responsibility.

Standard of Proof: The standard of proof used in all student conduct proceedings to determine whether a violation occurred is the “preponderance of the evidence” standard, also known as “more likely than not.” A fact is established by a “preponderance of the evidence” if it is found, after considering all the evidence, that there is more than a 50% chance that the fact is true.

Student: Any individual who applies for admission, who is accepted to register for courses (as indicated by being assigned an Ursinus ID number), and who is attending classes at Ursinus.

Student Organization: Any group of students voluntarily organized for the purpose of furthering their common interests in a particular subject or issue. This includes, but is not limited to student clubs and club sports; Greek organizations and NCAA affiliated athletic teams.