Ursinus policies and procedures allow students to hold social events with alcohol within designated spaces on campus (“Registered Events”) These events must be registered through the process outlined in the Event Hosting and Registration section below. The responsibility for organizing Registered Events, for overseeing adherence to state and local laws and college policies, and for ensuring the appropriate conduct of students and guests rests with the students involved.
Students holding Registered Events will do so with full recognition of the rights and reasonable expectations of others living on and off campus. At all times, Registered Events in residence halls and houses must comply with policies dealing with noise and cannot be disruptive to the living, learning, or working environments of others. Registered Events are only permitted in houses approved by facilities based on house structure and generally include Reimert, Hobson, Maples, Olevian, Omwake, Todd, Shreiner, and Duryea and are at the discretion of the Vice President of Student Affairs. Reimert 111 and 211 may not host social events. Registered Events may be held Thursday from 8:30 p.m to 12:00 a.m and Friday and Saturday from 8:30 p.m to 1:00 a.m. No Registered Events can be held Sunday through Wednesday.
Event Hosting and Registration
An event must be registered with the College if alcohol is provided, served, and/or made available by a student or organizational host, if alcohol is consumed in the event space, and/or if alcohol is brought by guests (BYOB). In addition to the above, one or more of the following criteria must exist to trigger the registration requirement:
- There will be more than 15 people at the event at any given time.
- There will be potential for music or noise to be heard outside the building or beyond the property in which the event is taking place.
- There will be guests coming and going from the site of the event throughout the event.
- Other criteria deemed appropriate by the office overseeing the registration process for the student or organization in question.
If at any time an unregistered social gathering meets the criteria outlined above, the gathering must cease, and the hosts could face sanctions including but not limited to suspension of event privileges, removal from housing, or other disciplinary sanctions as a result of hosting an unregistered event.
Students must be a Certified Event Director to host a Registered Event. To become a Certified Event Director, one must complete both Part 1 and Part 2 of the Liability and Leadership training hosted by Prevention and Advocacy. Part 1 begins online in a Canvas Course and only those who are eligible to serve in this role – i.e., sophomores, juniors, and seniors who are not first-semester transfer students – are invited to the Canvas Course. Part 2 is in-person and ends with a quiz. Students passing the quiz with 80% or more will become a Certified Event Director.
Events must be registered by 4:00 p.m. the day of the event or 4:00 p.m. on Friday if the event is occurring over the weekend. The Registration Form can be found on the Canvas Course. Review the policies and expectations of being an Event Director before registering your event.